WHAT YOU’LL DO

Primary Job Function:
Provides general administrative and project-based support to the Legal/OEC team, including DVPs, attorneys, directors, ECOs, paralegals, as assigned.

Core Job Responsibilities:

• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents, managing correspondence, handling teleconference and mobile phone setups, acting as a liaison for remote access issues.
• Assists department with projects, including basic project management, basic research, and drafting communications
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, document management system, matter management system and employee performance management systems (as applicable).
• Uses intermediate to advanced software skills to perform work assigned.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. 
• Coordinates new employee office set-ups and onboarding.
• Follow established coverage and back-up support plans to ensure departmental and divisional support needs are fulfilled
• May train/coordinate work for new administrative assistants.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures.

Position Accountability / Scope:

• Consistently interacts with high-level executives.
• Working with cross-functional teams in connection with projects and to provide division-wide support
• Intermediate knowledge and understanding of business processes and requirements. 
• Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
• Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Point of contact for team schedules.

EDUCATION AND EXPERIENCE YOU’LL BRING

Minimum Education:

• High School diploma or equivalent. Some college preferred.

Minimum Experience / Training Required:

• 1-3 years previous admin experience or equivalent.
• Operates with general instruction and some supervision.
• Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, and Outlook.

WHAT WE OFFER
 

At Abbott, you can have a good job that can grow into a great career. We offer:

• Training and career development, with onboarding programs for new employees and tuition assistance
• Financial security through competitive compensation, incentives and retirement plans
• Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
• Paid time off
• 401(k) retirement savings with a generous company match
• The stability of a company with a record of strong financial performance and history of being actively involved in local communities