MAIN PURPOSE OF JOB

To work alongside the Finance Manager to provide efficient and accurate finance administration for The Dukes Playhouse Trust.

POSITION IN ORGANISATION:

Reports to the Finance Manager

Works directly with other departments and teams

SCOPE OF JOB:

To support the Finance Manager in the recording and reporting of the organisation’s finances

To administer and maintain the finance systems for the organisation

DIMENSIONS AND LIMITS OF AUTHORITY:

The post holder will manage a petty cash float and monies for banking.

The post holder will prepare financial information.

The post holder is empowered to access financial documents that demand confidentiality.

The post holder is required to deliver company policy.

RESPONSIBILITIES:

Cash Handling

Daily banking of box office, bar, front of house and other takings

Analysing and reconciling the cash book

Ensuring petty cash claims are correctly completed and obtain cash from bank.

Accounts Administration

Oversee and action accounts payable and recoverable for the organisation maintaining accurate records.

Assist the Finance Manager in producing timely and accurate financial information including management accounts, annual accounts and VAT returns.

Report to budget holders to support financial planning.

Assist the Finance Manager in the processing of the company’s payroll system and actioning of payments.

Financial Protocols

Ensure all expenditure made follows authority rules and that invoices are correctly coded and authorised.

Reconcile front of house and box office takings to bank accounts and accounting software

Any other duties as necessary.

QUALIFICATIONS:

Educated to A Level, or equivalent.

EXPERIENCE AND SKILLS REQUIRED:

Essential

At least 2 years’ experience of finance

Able to work to deadlines

Previous experience of working with a variety of software packages [experience of Sage accounts desirable]

Able to work as part of a team

Desirable

An interest in working in a creative environment.

PERSONAL ATTRIBUTES:

Positive outlook

Flexible

Organised

Team player

Good accuracy

Attention to detail

Can work to own initiative

Excellent time management skills

Excellent literacy and numeracy

TERMS AND CONDITIONS

SALARY: £18,961.80 pro rata, i.e. £12,155 p.a.

PENSION: Auto Enrolment pension 

HOURS: 25 hours per week.  No overtime is payable but time off in lieu may be taken with agreement of line manager. 

HOLIDAYS: Annual holiday entitlement is 20 days per year pro rata plus bank holiday entitlement. This increases to 25 days per year after two years’ service.  

NOTICE PERIOD : 4 weeks

Standard terms and conditions of the Dukes apply.