Project Background

The Pueblo Chemical Agent-Destruction Pilot Plant (PCAPP) will safely destroy 2,611 tons of mustard agent in mortar rounds and artillery projectiles stored at the U.S. Army Pueblo Chemical Depot, approximately 25 miles from Pueblo, Colorado. Neutralization followed by biotreatment is the technology selected by the Department of Defense to destroy the Pueblo chemical weapons stockpile. PCAPP began the operations and munition destruction phase as of September 2016.  

Candidates for unescorted access to the Chemical Limited Area must successfully clear National Agency Check with Local Check. All employees are subject and agree to random drug and alcohol testing as a condition of employment. Must be physically fit for duty and be able to work safely at an operating plant. Eligible applicants must be a U.S. citizen and successfully go through a government screening process. Based on project goals and objectives, candidates established within the local community are desirable.

Role Overview

The Pueblo Chemical Agent-Destruction Pilot Plant (PCAPP) is looking for an Administrative Assistant for the Work Control organization in Pueblo, Colorado. This position will report to and receive day-to-day direction from Work Control management, yet the position will report to the Office and Administrative Services Administrative Support Supervisor from a functional standpoint. Under supervision commensurate with the level of capability and experience, this role performs a variety of administrative and/or clerical functions for the project’s Work Control organization. Principally, the position will be responsible for work order processing to ensure records are submitted effectively to the Project Document Control Center. Adheres to company and department policies and expectations. Performs data entry using InfoWorks, Bechtel’s enterprise content management system (ECMS). Interfaces with all levels of project personnel, and performs other duties as assigned.

This PCAPP position falls under the scope of the McNamara-O’Hara Service Contract Act of 1965 (SCA). The SCA requires PCAPP to provide employees with benefits and wages no less than the amounts the Department of Labor has established for the location and classification in which the employee will be working.

This is a long-term assignment with a 4/10s schedule. The work hours are from 6:30 AM–5:00 PM Monday–Thursday or Tuesday–Friday. This position may require additional overtime hours as deemed necessary.

Responsibilities

Review deliverables of assigned staff; monitor quality to ensure that all documents conform to established standards and procedures.

Process work orders to ensure records are submitted efficiently to the Project Document Control Center.

Gather and compile support data for the preparation of documents.

Assist Work Control management [NJ(1] in completion of the various administrative tasks required by the Work Control organization.

Monitor areas of work order processing performance, as assigned.

Review the quality of deliverables to ensure that all documents conform to established standards and procedures.

Interface with internal and external customers on a routine basis; interface with other groups in the resolution of questions or problems.

Maintain the electronic and hard copy filing system of project documents or departmental documents (e.g., manuals, procedures, communications, or any other department‑specific materials).

Assemble information (e.g., status reports) for manager and other department or project personnel, as requested.

Provide general and technical support to project personnel in the use of InfoWorks and Work Control-related platforms and systems.

Manage various mailboxes and calendars in Outlook, which may include maintaining other department specific distribution lists, correspondence templates, and schedules.

Support department meetings with preparation of meeting materials, generation of meeting minutes, and tracking of department action items and assignments.

Maintain and order offices supplies.

Develop written desk guidelines as needed.

Instruct others in project/department applicable work processes in clerical, administrative, and/or document control activities.

Based on inputs from managers, accurately prepare final tables, reports, and presentations and maintain databases.

Perform quality control of scanned images and data entry.

Extract reports and perform a variety of queries using standard office automation tools and the project ECMS (InfoWorks).

Perform other duties as assigned by manager and/or as requested by other team members.

Work overtime or adjust schedule on a short notice if necessary.

Qualifications and Skills

Basic Qualifications

Requires a high school diploma, or equivalent, and 5 years of related experience.

Must be US Citizen or lawful permanent resident.

Must be able to obtain and maintain unescorted access to the Depot.

Must be able to demonstrate intermediate skills using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency.

Must be able to demonstrate intermediate written and verbal communication skills—including grammar and punctuation. A skills assessment will be administered to test proficiency.

Minimum Qualifications

Demonstrated knowledge of administrative processes and procedures.

Ability to prepare and distribute project correspondence.

Ability to submit project records to the Project Document Control Center.

Ability to maintain and order standard office supplies.

Skilled at maintaining multiple Outlook calendars and scheduling meetings.

Ability to setup meetings, prepare materials, and produce meeting minutes.

Ability to handle matters of a sensitive and confidential nature.

Ability to extract, compile, and analyze data for correspondence and reports.

Ability to review deliverables and monitor quality to ensure all documents conform to established standards and procedures.

Must be proactive, use individual initiative, follow assignments through to completion, and be attentive to detail, quality of work products, and deadlines.

Ability to perform multiple tasks and adapt to changing priorities.

Skilled at data entry.

Ability to perform quality control of scanned images and data entry.

Experience with InfoWorks or similar ECMS.

Demonstrated ability to set up and maintain project or departmental filing systems and procedures.

Excellent verbal and written communication skills.

Excellent organizational skills.

Strong interpersonal skills and proven record as a team player required.

Ability to operate effectively in a fast-paced, high‑energy work environment.

Flexibility to work overtime or adjust schedule on short notice, as required.

Preferred Qualifications

Ability to remain current with department technologies, techniques, and services relevant to area of responsibility, and to make recommendations for work process improvements, procedures, and practices.

Previous administrative experience in operations related work environments.

Knowledge of technical vocabularies and terminology common to project activities.

Understanding of condition reporting systems and their associated reports.

Experience working in MAXIMO

Experience working with records management related policies and procedures.