Job Summary:

Walt Disney Imagineering (WDI) is the master planning, creative development, design, engineering, production, project management, and research arm of The Walt Disney Company’s (TWDC) Parks and Resorts business segment. Representing more than 150 disciplines, the talented corps of Imagineers are responsible for the creation of Disney resorts, theme parks and attractions, hotels, water parks, real estate developments, regional entertainment venues, cruise ships and new media technology projects.

WDI is looking for an administrative support professional (Project Hire) to assist the WDI Project Management Team.

Responsibilities:

Responsibilities include, but not limited to:

• Proactively review your leader’s schedule daily and weekly in Microsoft Outlook so you understand the team’s priorities and also keep things in mind like travel and work time;
• Keep an inventory of the office supplies, then devise a more efficient way to keep things in stock for your specific Project Team;
• Generate Purchase Orders and check requests, as needed, in SAP;
• Schedule meetings, along with reserving a conference room and Zoom dial-in as needed, for Project Team;
• Handle interruptions through-out the day with an approachable attitude and assist Project Team when an emergency arises;
• Periodically take meeting notes for any Project Team meeting;
• Adhere to Project Intellectual Protection Guidelines by watermarking confidential documents, posting onto Project Team BOX sites, as needed, and securing/shredding documents left at printers, plotters, or conference rooms;
• Order food for breakfast/lunch meetings. Assist with set-up and clean-up;
• Via Concur and American Express, book travel for Project Team including RSR requests for contractors and vendors as needed following all appropriate approval processes;
• Enter backstage gate clearances into EZ Lobby as requested by Project Team;
• Work with IT on behalf of Direct Leader for any SAP or computer issues;
• Provide back-up support for Front Reception Desk when needed;
• Assist with scheduling interviews for Direct Leader;
• Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions;
• Advise Executive Assistant of any additions, changes, or deletions within the Project Team in seating arrangements and tap access into the building. Also, work with Executive Assistant on obtaining Green Badges for Project Contractors, Independent Contractors, and Vendors;
• If requested, assist your Direct Leader and Project Team with entering their time into SAP or IQN;
• Think ahead about little things that can turn into big problems and be proactive in finding a solution as well as prioritize workload according to Project deadlines; and
• Plan events like birthdays, service anniversary recognition parties, lunch-and-learns and team-building activities.

Basic Qualifications:

• Minimum two years in a Secretary role;
• Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts;
• Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings and author documents and reports;
• Strong organizational and follow-through skills, orderly and detail-oriented with ability to handle multiple work streams simultaneously, prioritize work and accurately and efficiently archive documents and work products Ability to appropriately respond to and resolve issues with little direction;
• Ability to work effectively in a team environment;
• Ability to manage time wisely and prioritize effectively;
• Ability to anticipate needs, take initiative, proactively solve problems and use sound judgment;
• Demonstrated ability to handle confidential and sensitive information;
• Enthusiastic attitude and strong work ethic;
• Working knowledge of conference room systems; and
• Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Visio, SharePoint, Concur, SAP (T&E, Life Events, Time Processor, Employee ESS, Casual Buyer), Internet Explorer and internet-based research, and video teleconferencing systems and services.

Preferred Qualifications:

• Administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management in a fast-paced dynamic environment.

Required Education

High school diploma or equivalent

Preferred Education

Bachelor's degree or equivalent

Additional Information:

This is a temporary assignment with no guarantee of placement.

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This role is considered on-site, which means the employee will work from a Company designated location on an ongoing basis.