Job Summary:

It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios. Ours is a culture of innovation, inclusion, collaboration and creativity. Stories shape how we see ourselves and everyone around us. As storytellers, we have the power to not only uplift and inspire, but also to champion the spectrum of voices in our world. If you want to help tell compelling, diverse and enduring stories through movies, music or live theater, then we want to hear from you.

Responsibilities:

• Work across all Studio theatrical, Disney+ and Hulu film and series titles through release, including awards
• Executive Desk Support, Calendars & Scheduling, Phones, Expenses, Executive Travel, Drive Ons
• Manage schedule, calendar and meetings for executive
• Ability to tactfully manage executive’s time, multi-task and communicate clearly and effectively with all team members
• Fulfill misc. talent/filmmaker requests
• Create and manage film/series specific team documents, talent and filmmaker schedules, etc.
• Create and manage North American film festival documents and charts
• Create press break reports and manage campaign summaries
• Handle budget invoicing including invoice coding
• Manage CMC / CTA card reconciliation
• Provide support with logistics as needed including back up help for talent and filmmaker global travel
• Oversee cars (booking, confirming, onsite management, etc.) for regional events, regional press days, conventions, film festivals, etc.
• Work press events such as premieres, junkets, long lead days, festivals, conventions, etc.
• Support PGS/GSS entries as needed
• Support creation of filmmaker presentations
• Responsible for pulling weekly screening reports for executive

Overall Responsibilities:

• Heavy meeting coordination, logistics, preparation, invitations and materials
• Calendar Management; coordinate travel, long range planning and day-to-day meetings
• Primary contact for all incoming phone calls and communications (both mail and email)
• Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc
• Supports departmental projects and executives as needed
• Preparation of all business-related expenses using SAP travel proxy role ensuring expense reports are completed and filed in a timely manner
• Other duties as required

Basic Qualifications:

• Proficient in PC and MAC
• Keynote experience required
• Excellent Computer Skills required – Strong proficiency with Microsoft Outlook, Word, Excel and PowerPoint
• Minimum two years administrative experience at senior management level within entertainment industry
• Demonstrated ability to prioritize, meet deadlines make decisions, change course of action quickly, flexible
• Be able to work in a highly matrix organization (ability to work with multiple leaders; managing work demands from multiple sources)
• Demonstrates ability to ask questions, raise concerns, effective problem solver
• Detail oriented with the ability to maintain professionalism under pressure
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
• Effective communicator, both verbally and written
• Positive attitude and the ability to be proactive, resourceful and flexible
• Strong people skills, including the ability to work effectively with other assistants and staff at all levels
• Team player and easy-going manner to handle varied personalities, responsibilities and assignments
• Detail oriented with superior organization skills
• Ability to be flexible with work schedule and to work overtime
• Passionate about entertainment, including both movies and episodic series content

Preferred Qualifications:

• Candidate should have a strong passion for film and series publicity and should be familiar with a variety of industry concepts, practices, and procedures, especially in publicity
• Experience in the entertainment industry, ideally in publicity or marketing
• Ability to troubleshoot tech issues as they arise
• Overall working knowledge with the SAP and Concur system

Preferred Education

• Bachelor’s Degree OR equivalent experience

This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.