Job Summary:

Walt Disney Imagineering (WDI) is the master planning, creative development, design, engineering, production, project management, and research arm of The Walt Disney Company’s (TWDC) Parks and Resorts business segment. Representing more than 150 disciplines, the talented corps of Imagineers are responsible for the creation of Disney resorts, theme parks and attractions, hotels, water parks, real estate developments, regional entertainment venues, cruise ships and new media technology projects.

WDI is looking for an administrative support professional (Project Hire) to assist the WDI Project Team.

Responsibilities:

Responsibilities include, but not limited to:

• Think ahead about little things that can turn into big problems and be proactive in finding a solution;
• Prioritize workload according to Project deadlines and handle interruptions through-out the day with an approachable attitude and assist Project Team when an emergency arises;
• Use teamwork to do the job better, faster, smarter;
• Plan events like birthdays, service anniversary recognition parties, lunch-and-learns and team-building activities;
• Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions;
• Schedule meetings, along with reserving a conference room, for the Project Team. In most cases (given the bi-coastal nature of the project), set-up meeting with Zoom video calls;
• Develop working knowledge of conference room systems and assist Project Team when needed;
• Order food for breakfast/lunch meetings and assist with set-up/clean-up;
• Assist in planning Team events, including in-office functions, virtual gatherings (via Zoom), and remote events (at/near Disneyland Resort, at/near Glendale offices, etc);
• Via Concur and American Express, book travel for Project Team as well as RSR requests for contractors and vendors as needed. Prior to booking any travel, ensure Travel Authorization has been signed and approved by the Project Team Leadership and Finance. Also secure required job number for expensing;
• Via Concur, complete expense reports on behalf of Team members;
• Enter backstage gate clearances into EZ Lobby as requested by Project Team;
• If requested, take meeting notes for any Project Team meeting;
• Work with Direct Leader to incorporate additions, changes, or deletions within the Project Team into seating arrangements and tap access into the building;
• Obtain Green Badges for Project Contractors, Independent Contractors, and Vendors;
• Generate Purchase Orders and check requests, as needed, in SAP;
• Make an inventory of the office supplies, then devise a more efficient way to keep things in stock for your specific Project Team;
• Adhere to Project Intellectual Protection Guidelines by watermarking confidential documents, posting onto Project Team BOX sites, as needed, and securing/shredding documents left at printers, plotters, or conference rooms;
• Enter your time into required system (SAP or IQN) on a weekly basis by following the company’s guideline for Accurate Time Recording; and
• Complete all required Computer Based Training in D-Learn in a timely manner.

Basic Qualifications:

• Minimum two years in a Secretary role;
• Strong organizational and follow-through skills, orderly and detail-oriented with ability to handle multiple work streams simultaneously, prioritize work and accurately and efficiently archive documents and work products Ability to appropriately respond to and resolve issues with little direction;
• Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts;
• Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings and author documents and reports;
• Ability to work effectively in a team environment;
• Ability to manage time wisely and prioritize effectively;
• Ability to anticipate needs, take initiative, proactively solve problems and use sound judgment;
• Demonstrated ability to handle confidential and sensitive information;
• Enthusiastic attitude and strong work ethic; and
• Strong computer/technology skills, including but not limited to Microsoft Outlook, Concur, SAP (T&E, Life Events, Time Processor, Employee ESS, Casual Buyer), Internet Explorer and internet-based research, and video teleconferencing systems and services.

Preferred Qualifications:

• Administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management in a fast-paced dynamic environment.

Required Education

High school diploma or equivalent

Preferred Education

Bachelor's degree or equivalent

Additional Information:

This is a temporary assignment with no guarantee of placement.

About Walt Disney Imagineering:

Founded in 1952 as WED Enterprises to design and build the world’s first theme park — Disneyland — Walt Disney Imagineering (WDI) is where imagination and creativity combine with cutting-edge technology to create unforgettable experiences. WDI is the creative force that imagines, designs and builds all Disney theme parks, resorts, attractions and cruise ships worldwide. Imagineering’s unique strength comes from its diverse global team of creative and technical professionals, who build on Disney’s legacy of storytelling to pioneer new forms of entertainment. The Imagineers who practice this unique blend of art and science work in more than 100 disciplines to shepherd an idea all the way from “blue sky” concept phase to opening day.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Walt Disney Imagineering.

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.