Scope of the Role•

 As a receptionist, you will be the first point of contact at the GIZ Green Building. Our receptionist’s duties include offering administrative support across the organization.• You will welcome guests and greet people who visit the business.• You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls[ad]Tasks• You will answer and accept phone calls and messages and forward them and ensure that visitors are comfortable by offering newspapers, refreshments etc.• You will register, document and organise incoming and outgoing correspondence (fax, emails, packages and personally delivered messages) with routing slips.• You will support event logistics in the Green Building, by booking and preparing internal and external meetings and eventorganisation.• You will support in all administrative issues concerning fleet management, including organising tour requests and drivers within Accra, keeping timely communication and coordination between duty trip requester and drivers as well as checking and filing logbooks.• You will work together with the compound security company to manage weekly security reports as well as visitor registration. Qualification Required & Experience• Secondary school education and/or certificate/diploma or similar qualification from a recognized clerical college• At least 3 years of experience as a receptionist or related field in Government or NGO or international organization.• Very good working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)[ad2]• Very good communication skills and politeness and helpfulness in dealing with visitors• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management• Proactive interest in improving quality of work; Excellent communication skills, both written and oral in English