Job Description and Qualifications

POSITION SUMMARY
 
Purpose
 
The incumbent is responsible for purchase order transactional support for the assigned country or country cluster.
 
Nature and Scope:
 
The incumbent is responsible for purchase order transactional support for the assigned country or country cluster. These are defined as follows:
- China
- Taiwan
- SEA
- Korea
 
Additionally, this position is directly accountable for:

• All transactional purchases (against existing agreements) and resolution of associated requisition to pay (RtP) discrepancies

• The execution of low value purchase orders where requisition is sourced.
   
   
  PRINCIPAL ACCOUNTABILITIES
   
  This position has authority to make purchase and commitments up to their prescribed authority limits. Within the framework of corporate policy, procedures and authority limits, the incumbent can determine the following:
   

• Personally plan and prioritize their own work to meet the team’s deadlines.
• Whether or not a requisition is properly approved and ready to be processed
• Whether a requisition should be referred to a buyer
   
   
  Internal

• Within Global Procurement there are significant interface with the other Purchasing Operations teams
• Within SBS Supplier Services with Accounts Payable/Disbursement teams
• Outside of Global Procurement and SBS Supplier Services with all levels of Buyers, receivers and requisitioners within the Business
  
  
  External

• Asia & Global vendors
   
  Order processing

• Creation of Purchase orders (PO’s) against existing agreements
• Creation of low value PO’s from sourced requisitions
• Tracking and chasing order confirmations
• Raising PO amendments as/if required
• Processing Request for Price (RFP) for un-priced orders
   
  Discrepancy resolution
• Invoice discrepancy chasing, resolution and reporting utilizing ZMRBR reports
• GR/IR – Utilizing ZMR11 ensuring queries are received, disseminated for resolution, processed and in accordance with the agreed monthly Finance cycles
• Resolution of vendor data issues associated with invoice and discrepancy resolution
   
  Others
• Outline agreement maintenance in support of the Asia Buyers
• Liaising with Vendor master technicians to update and correct vendor master data (fax details, pay to details, etc.) as required.
   
   
  JOB REQUIREMENTS
   
• Qualifications
  • • • • College degree
        • Fluent in English (essential) and the languages associated with the country clusters supported.
• Experience
  • • • • 2 - 3 years Exposure to a Business/Office Environment (intern, work experience, etc) preferably in Supply Chain / Finance function
        • SAP skills (preferably within a MM/FI environment) would be advantageous
• Skills

• Interpersonal skills
• Team player
• Communications