Job Overview
To provide a professional Purchase to Pay service to  TfL and the GLA business units, ensuring that monitoring policies, systems, procedures and control frameworks, set by TfL, are in place and effective; management of the team.  This is to ensure that both only compliant and timely purchase orders are created and the efficient payment of properly authorised invoices in accordance with company policies and procedures and the BSF Service Level Agreements.

To perform effectively in the post the role holder will be required to engage in multiple client relationships both internally and externally to ensure that the level of service provided by BSF’s efficient and credible and meets the needs of its diverse customers.

Key Accountabilities
-    To proactively contribute and support the development and implementation of the BSF’s strategic plan in line with business needs, and reflect best practice service delivery.
-    Development and implementation a clearly defined strategy for Purchase to Pay ensuring that the short and long term goals and strategies are aligned to the overall BSF strategy and are based upon customer needs
-    Manage and develop the electronic invoicing (EDI) process, promoting and getting existing and new suppliers to become EDI compliant.
-    Review, develop and implement changes to systems, procedures and work instructions as well as financial and management controls within the Purchase to Pay area, through benchmarking or other suitable management tools, in order to ensure that they operate more effectively and efficiently and comply with company standards and principles.
-    Provision of efficient Purchase to Pay systems and procedures that are properly monitored and controlled.
-    Ensure that the necessary information, in respect of Purchase to Pay activities, is provided that keeps senior management informed of progress and trends in expenditure
-    Ensure payment proposals, to support BACS/cheque runs, are specified to meet TfL cash targets and processed on time. TfL spend £7 billion.
-    Performance management, motivation and facilitation of the personal development of the Purchase to Pay team including ensuring new teams are managed effectively so high service levels are maintained throughout the department.

Key Interfaces
-    Internal: The role holder will interface with director and senior managers throughout TfL business units; senior procurement managers; TfL Legal, General Counsel, Business Manager/Accounts Manager; Director of BSF; individual BSF teams – Revenue Assurance, Cash & AR, General Ledger and Revenue Assurance; TfL SAP Management Centre (SMC)
-    Report to the Director of BSF ensuring contentious matters are escalated as necessary and the Director is kept abreast of developments in the BSF’s activities
-    Liaise with internal TfL / GLA customers to advise on new initiatives, discuss progress, highlight issues and agree on actions to be taken.
-    External: The role holder will interface with external suppliers (directors and senior management), GLA.
-    Liaise with contacts to advise on new initiatives, discuss progress on existing initiatives, highlight issues and agree on actions to be taken - through written correspondence, telephone calls or meetings

Knowledge
-    Recognised senior management qualification or qualified by experience.
-    A working knowledge of financial systems and applications in large organisations
-    Knowledge of change management theories  

Skills
-    Systems and Software (Experience)
-    Risk and control (Experience)
-    Professional Accounting principles and standards (Practitioner)
-    Commercial acumen (Experience)
-    Compliance with relevant statutory legislation (Experience)
-    Processes & Procedures (Experience)
-    Record maintenance (Experience)
-    External and management reporting (Experience)

Experience
-    Extensive experience of senior management work within Purchase to Pay area for a large organisation.
-    Extensive track record of effectively building relationships across a range of internal and external stakeholders and effective issue resolution 
-    Extensive experience of process improvement initiation and execution that delivers cash savings.
-    Experience of development and improvement of computer based processes and systems.
-    Experience of creating and managing a Service Level Agreement in a multi-client environment (in-sourced or out-sourced).
-    Proven experience of effectively managing staff with the aptitude to performance manage, motivate and develop staff who must work as a team
-    Experience of SAP R3 and SAP Ariba, particularly the current version used by TfL, is desirable

Equality and Diversity 
We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair

Application Process
Please apply using your CV and a two page covering letter. Think carefully about the skills, knowledge and experience in the advert and cover this in your CV.