Job Description

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

The Project Coordinator role will support the US Oncology Portfolio Marketing team responsible for leading the Portfolio Marketing efforts, Channel Strategies and Regional Marketing for the US Oncology business.  The role will support the Executive Director, U.S. Portfolio Marketing Lead, four Directors as well as provide as needed assistance to the broader team.  We are looking for a dynamic, performance driven, well organized and flexible individual who thrives in a fast-paced environment. This individual must be able to think proactively, work independently and make decisions on behalf of manager about calendar and travel events, as well as work professionally with matrix team members.    

Responsibilities:

• Demonstrates integrity and ethics in all aspects.
• Build relationships easily with executives and business leaders outside the team.
• Facilitate multiple projects, prioritize competing demands, and requests – taking initiative to adjust or change priorities as needed.

Administrative Support:

• Provide administrative support to the Lead and four Directors for day-to-day operations and individual projects as needed
• Calendar management as well as timely scheduling to ensure meetings are prioritized and occur with appropriate timelines
• Responsible for scheduling and organizing on-site & off-site assigned staff meetings including logistics and agenda setting
• Ensure manager’s preparedness for meetings (e.g., assemble meeting materials & pre-reads)
• Adhere to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses, manage travel itinerary, accommodations, and related activities
• Work with HR for recruitment, i.e., liaise with interviewees, scheduling of interviews etc.

Project Support:

• Ensure a team integration; prepare a plan for team building and team cohesiveness. Advises the team lead on team dynamics improvement opportunities
• Support new hires by coordinating with HR, IT, etc. for onboarding new team members
• Take minutes of team meetings, posting them on share point or dedicated team space
• Assist with editing, formatting, and transcribing notes to relevant documents, such as word documents, PowerPoint (i.e., presentations, strategic and tactical documents)
• Support the team for key processes, such as medical or brand planning, i.e. strategic and tactical planning
• Coordinate with procurement and monitor process of developing a new Master Service Agreement (MSA) with a new vendor. 
• Scope of Work (SOW) coordination & management – Coordinate with multiple parties to ensure SOW’s are developed and approved.
• Support internal process to close regional marketing programs upon completion.
• Provide logistical support for Congress activities and attend matrix team meetings as needed.
• Other duties related to the above as assigned

Requirements:

• High school or GED required, preferably administrative school graduate or scientific degree
• 5+ years of administrative experience; preferably in the pharmaceutical industry along with prior BMS and Executive Associate experience

Preferred Requirements:

• Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint). Knowledge of BMS Systems and Processes, video conferencing and Microsoft teams
• Concur Travel and T&E, Ariba/SAP, SharePoint, eSetup/411, Workday, Room Scheduler
• Excellent communication skills (oral and written)
• Project management skills, i.e., effectively manage multiple priorities
• Ability to communicate well one on one and small group
• High quality standards, attention to detail, tenacious follow-up
• Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other project coordinators/external partners, across organizational levels and functions
• Successful candidate must be able to learn new tools and systems in an ever-evolving environment
• Good analytical and planning skills
• Exhibits a positive work attitude, and high productivity

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. 

Physical presence at the BMS worksite or physical presence in the field is an essential job function of this role which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and enhances the Company culture.

To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation.  Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment.  This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S.

Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or if you are applying to a role based in the U.S. or Puerto Rico and you believe that you are unable to receive a COVID-19 vaccine due to a medical condition or sincerely held religious belief, during or any part of the recruitment process, please direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.