About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 98,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

We are currently seeking a Project Coordinator to support the Valuation & Advisory Services platform, supporting our appraisal team. The Project Coordinator is responsible for prioritizing and executing projects to meet deadlines in a fast-paced, team-oriented environment. The individual in this position will provide administrative support and help drive team initiatives.

The primary function of the role will include a combination of supporting team origination and production for tasks such as:

• Project setup in project management tracking software and maintain status updates for upwards of 1,500 projects per year.

• Coordinate project status updates among participating team members and keep relationship manager informed of delivery status.

• Support team with creating and executing engagement letters with clients.

• Manage appraiser licenses, including applications, renewals, and continuing education tracking.

• Work with appropriate contact to maintain intranet/extranet sites for client and property purposes.

• Oversight of production of deliverables and timelines.

• Maintain all project files, including supporting data and client deliverables.

• Ensuring timeliness of responses and compliance with due dates.

• Research project-related information on an as needed basis.

• Coordinating with leadership on bid research and team assignments.

• Monitor and report on client feedback.

General Responsibilities

• Daily use of company applications, i.e. Microsoft office, Box, PeopleSoft, Workfront, CRM and Outlook.

• Prepare and execute expense reports on a regular and timely basis.

• Perform clerical duties to include scheduling appointments, coordinating calendars and preparation of meeting materials and notes.

• Produce timely and accurate documents (reports, memos, proposals, charts, agreements, etc.).

• Execute and manage real estate data capture strategies with direction from senior leadership.

• Complete or manage various tasks determined by Valuation Leadership.

• Support national Operations with any local, regional, or national employee and client events.

Requirements

• Bachelor’s Degree or commensurate experience preferred.

• Workplace experience, minimum of 3 years in administrative support role required.

• Real estate background is preferred.

• Advanced Microsoft office product knowledge - Excel, Word, and Outlook.

• Adaptability – Maintain effectiveness in varying environments, tasks, and responsibilities; works well with various types of people; can work independently, cooperatively, or as part of a team; comfortable with continuous and overlapping deadlines.

• Planning and Organizing – Effectively create, update, and maintain project lists and trackers; develop schedules and task/people assignments; uses resources effectively and efficiently.

• Customer Focus – Dedicated to meeting the expectations and requirements of the external and internal customer; acts with customer in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

• Dealing with Ambiguity – Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; can comfortably handle risk and uncertainty.

• Interpersonal Savvy – Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; uses diplomacy and tact.

• Learning on the Fly - Learns quickly when facing new problems; open to change; quickly grasps the essence and underlying structure of new tasks; enjoys the challenge of unfamiliar tasks.

• Self-starter – Able to start and complete projects independently; comfortable making decisions based on data.

• Time Management – Use time effectively and efficiently; can attend to a broad range of activities; comfortable prioritizing tasks and communicating expectations on timing; dedicated to meeting deadlines.

• Written/Oral communications – Ability to speak and write clearly and concisely; get messages across that have the desired effect; comfortable initiating conversations or pursuing answers.

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Required Skills:

VAS

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Benefits:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people, and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.

Benefits to eligible employees, include: 

401(k) plan with matching company contributions

Medical, Dental & Vision Care

6 weeks of paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Flexible Work Arrangements may be available

Executive Benefits

What you can expect from us 

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can’t wait to see where your ambitions take you at JLL. Apply today!