About the job

Summary

Ofgem works on behalf of energy consumers to ensure that every household and business in the UK can rely on a safe, affordable and environmentally sustainable energy supply. We are playing a vital part in accelerating the transition to Net Zero and a carbon neutral energy system - a goal that everyone wants to achieve. Whatever your role, you’ll be playing your part in creating new energy solutions that are great for customers, and great for the environment.

We offer a diverse range of flexible working career opportunities: roles that are stimulating and rewarding, where you can get involved in ground-breaking work. And it’s important to us that we recruit from a wide range of professional and personal backgrounds – bringing different perspectives and experiences to our work.

We now have a great opportunity for an experienced PA to take on a wide-ranging admin support role within our Networks Price Control team. This team sets the price controls that all energy network operators have to adhere to, so we play a vital role in ensuring a fair deal for energy consumers. You’ll provide PA support to two Deputy Directors as well as general admin support to the wider team. This will involve managing diaries to make the best use of directors’ time and helping them to prioritise and co-ordinate their workloads. You’ll help to organise and prepare for meetings, making sure they run to time and that participants have all the information and resources they need. You’ll also attend key meetings to record minutes and agreed actions.

As an experienced PA, you should already be accustomed to co-ordinating complex diaries and working closely with senior colleagues to maximise use of their time. This will also have included monitoring inboxes and supporting the production of high-quality reports and presentations. As you’d expect, excellent time management and organisational skills will be vital as well as a flexible and adaptable approach to managing conflicting priorities. Great communication skills (in writing and in person) are essential along with proficiency in MS Office.

Ofgem is proud to be an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of open and fair competition, merit and business need.

Job description

The Networks Price Control team is responsible for the setting and operation of the network price control for the gas and electricity, distribution and transmission networks across GB, covering around £10bn spend per annum. We play a key role in facilitating the move to a low carbon energy sector, whilst continuing to provide safe, secure, high quality energy and network services at value for money to consumers. The price control teams are at the forefront of economic regulation, working to ensure that network companies provide value to consumers both now and in the future.

We are seeking a candidate who will be the personal assistant to two of the Deputy Directors, as well as providing administrator support to the wider team. The candidate will be expected to work closely with colleagues across the networks directorate, providing agile resourcing to support work priorities and contributing to the smooth running of the directorate as a whole. The role provides an excellent opportunity to build your skills and contribute to this exciting work area.

Responsibilities

• Diary management to two deputy directors; Scheduling weekly diary catch-ups, arranging meetings, planning and coordinating diaries, identifying and resolving competing priorities and ensuring the most efficient use of directors’ time.

• Providing good quality administrative support to deputy directors and their teams.

• Organising meetings, ensuring they run to schedule, that rooms and appropriate tools are in place, attendees are invited, and agenda and papers are provided as required.

• Secretariat function at key governance meetings, including in relation to the delivery of the RIIO price controls and the network innovation programme.

• Collaborate with internal and external stakeholders to coordinate meetings, visits and conferences efficiently.

• Provide agreed shared cover amongst PAs for flexible work patterns and annual leave as required.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace

Technical skills

We'll assess you against these technical skills during the selection process:

• Please see the Candidate Pack for details.