The role: PX Payroll Advisor

Whom does it report to: PX Payroll Manager

Direct Reports: x2 Payroll Administrators

Where is it based: GLH, London

The hours: 9.00am – 5.30pm (Monday to Thursday), 9.00am – 5.00pm (Friday)

The Role:

Responsibilities include but are not limited to:

· Maintain all Payroll records and reports on a monthly basis

· Ensure accurate Monthly & ad hoc payments to employees and payroll providers

· Working with the payroll provider to ensure accurate payments each month

· Regular updates with the PX Admin Team to ensure accurate information processed on time

· Assisting the Payroll Manager to ensure compliance with HMRC and current Legislation

· Monitoring the Benefits portal to ensure reports sent accurately reflect employee benefit choices

· Assisting with the reconciliation of Salaries Control Account in line with Finance monthly reporting

· Ongoing correspondence with benefit, pension & payroll providers

· Ensure monthly Benefit information is received and checked in regard to collation of Annual reporting information

· Assist with Statutory payments and absence calculations

· Assist with managing any payroll or ASOS Benefit related queries from the PX Team on a daily basis. Supporting any new changes to Benefits, ensuring all parties are aware of all new changes and they are processed correctly through the payroll.

· Contribute and support the continuous improvement of reward systems seeking out opportunities to automate manual processes for greater efficiency and ensuring they underpin our Company values.

· Providing guidelines and training for PX admin teams on any updates to policies, benefits or statutory compliance.

· Supporting and covering for the Payroll Manager in their absence

· Management of direct reports, X2 Payroll Administrators, Training, delegation of daily duties, objective setting, approvals of expenses and holidays.

· Providing (internal) training for payroll administrators.

· Support special projects and Payroll processing as required by the Senior Reward & Payroll Partners

· Assist in sharing management of the Payroll People & Pension inboxes ensuring queries are picked up and responded to within agreed timescales.

· Developing relationship and processes with all 3rd party providers.

· Support Payroll Manager with collation and submission of Annual calendar events including End of Year and P11D collation

· Building a strong relationship and be the main point of contact for Payroll enquiries at GLH

o Supporting with more complex enquiries

· Always looking for new ways to enhance current service provided, build more efficient ways of capturing and sharing data into Workday and payroll System.

· Regularly reviewing and ensuring payroll polices are up to date.

· Understand and ensure compliance in regard to employee data with relevance to GDPR

Internationals

· Experience of running international payrolls and dealing with ICP’s

· Exposure to, US, German, Hong Kong, Turkey & France

· Global Mobility experience

· Good understanding of shadow payrolls

· Ability to take ownership of the international remit

· To oversee payroll reporting and reconciliations with Finance

· Can establish ongoing relationships with payroll provider

· Strong understanding of monitoring procedures of the outsources provider

Project Work

· Has had experience involved in high profile project work - Workday

· Ability to understand, define and scope out required configuration of project

· Has the ability to understand and analysis large quantities of data

· Resilience to deal with ever changing scope

· Has a strong ability to work collaboratively on projects and build relationships with stakeholders

· Ability to document issues arising from testing and feedback to effected parties

· Has a strong understanding of who to solve complex payroll issues

· Able to take a forensic view of the payroll function and look at ways to streamline it for continued success and efficiency

· Ability to be a confident decision maker

What Success Looks Like:

· Salaries and other payments are processed on time

· The Payroll & Pension is run accurately each month with minimal errors & queries

· Timely response to payroll related queries from the business

· Benefit portal updated every month

· Manual tasks are automated where possible

Skills and experience you will need:

Experience

· Previous Payroll & Pension Administration experience is essential

· Excellent administrative skills with a keen attention to detail

· Team player, with bags of energy and enthusiasm to learn

· Computer literate with intermediate skills in Word, Excel & PowerPoint

· Aptitude for numbers, data, absorbing vast quantities of information

Skills

· Able to keep information confidential and demonstrate 100% discretion

· Methodical, accurate and organised with a keen eye for detail

· Ability to prioritise workload without supervision

· Maintaining a professional attitude and pleasantness at all times

· Confidence in dealing with and talking to all sorts of people

· Comfortable managing conflicting priorities, person needs to be highly organised and enjoy last minute requests

· Good attention to detail and can join up the dots (making sense of rogue or complex enquires)

· Appreciates confidentiality and director pressures