The Payroll Coordinator ensures all elements of Above Store Payroll are completed accurately and timely, as well as being responsible for providing analytical and research support for account reconciliations and problem resolutions. This position will research, test and implement required changes related to system updates, process and policy changes, maintains employee data in the appropriate systems and coordinates complex issues with the Associate Manager, Payroll as needed. Work closely with IT, Compensation, Benefits, Finance, Legal, and external vendors to ensure the execution of our deliverables is best in class. Provide outstanding customer service and interact directly with all levels of the organization.

Job Function:

• Administer and coordinate bi-weekly payrolls across multiple legal entities in accordance with operating procedures and deadlines ensuring that all payrolls are processed efficiently, effectively, accurately and employees are paid timely based on specified deadlines (25%)
• Accurately and efficiently execute payments outside of the regular payroll for Pension, Executive Deferred Comp, Severance, etc. (20%)
• Review, analyze, verify and reconcile payroll reports and documents for accuracy; making any necessary adjustments or corrections. (10%)
• Perform reconciliation of payroll reports and general ledger accounts (Payroll, Escheat, 401k, etc.) (10%)
• Document and coordinate configuration and testing/validating processes for payroll company policy implementations and Oracle Upgrades/Patches partnering with IT, Benefits, Compensation and Legal (10%)
• Provide exceptional customer service via phone, email and instant messaging to educate and accurately answer employee questions. (10%)
• Collaborate between Payroll, Benefits, Compensation and IT on complex payroll issues and procedures relating to payroll, time and attendance, and/or leave issues and research, ensuring SOX Compliance. (5%)
• Attend meetings and trainings to remain current on processes and procedures as needed (5%)
• Other duties as assigned. (5%)

Knowledge and Skills Required:

EDUCATION:

Bachelor’s degree preferred in Accounting/Business/Finance; a corresponding level of experience may be acceptable.

EXPERIENCE & TECHNICAL SKILLS:

• Experience with automated payroll processing applications and software preferred
• Data extraction and manipulation experience using various tools, and excellent Microsoft Excel skills required
• Knowledge of payroll principles, practices, regulations, and procedures a plus.
• Detailed payroll and or accounting knowledge of Oracle Cloud HCM preferred

LEADERSHIP CHARACTERISTICS:

• Ability to work as a team, organize work activities, maintain cooperative working relationships with all levels of the organization, and adapt quickly to changing priorities and multiple demands
• Possess a strong work ethic and is high energy, while still being collaborative and inclusive in nature
• Analytical & problem-solving skills with high attention to detail & confidentiality
• Maintains and implements an innovative approach to solving problems

GENERAL QUALIFICATIONS:

• Excellent organizational, time management and customer service skills
• Focus on accuracy and the ability to meet deadlines with frequent interruptions
• Team-oriented with the capacity and willingness to embrace frequent updates to policies, procedures and technology
• Ability to recognize basic procedural issues as they arise and escalate to the appropriate level
• Clear and concise written and verbal skills, ability to communicate effectively with all levels of the organization