Payment Assistant

Who Does It Report To:   AP Payments Senior

Direct Reports:  None

Where Is It Based:  Greater London House, Mornington Crescent, 

The Hours: 

9.00am – 5.30pm (Monday to Thursday)

9.00am – 5.00pm (Friday)

A BIT ABOUT THE TEAM:

The Accounts Payable Team is an important function that requires those with vision, the ability to deliver change, efficiency, attention to detail and of course results.

We are currently a team of approximately 43, made up of AP Assistants, AP Seniors, Supervisors, AP Managers, and a Senior Finance Manager all split into five key teams – Stock, Non-Stock & Payments, Data and Admin and lastly Reporting.

The Stock Team is responsible for matching and payment of all stock that has been receipted into our warehouses. The Non-Stock Team is responsible for matching and payment of all invoices that are not stock related as well as employee’s expenses. This role interfaces with all these teams as well many internal and external stakeholders.

The team is varied in age, which brings a wealth of knowledge from different business sectors. The teams work very well together as everyone gets on and will help each other out when needed. The team have fun together both inside and outside of work. However, they work just as hard to meet the business goals and objectives of AP and ASOS.

THE ROLE:

Responsibilities include but are not limited to the below.

• Responsible for banking all AP Team payments on a weekly, and ad-hoc basis
• Checking and reviewing payments submitted by AP Team to ensure correct payment method and bank details for that type
• Set up and maintain Barclays.net templates for suppliers outside of usual methods
• Processing and posting cash transactions including Direct Debits, Refunds and returned payments timely and prior to month end deadlines
• Putting the supplier account on hold and informing the relevant AP Assistant and their line manager of returned payments
• Verifying bank details for all supplier amendments
• Point of contact for AP Team for payment queries and proof of payments
• Post all payments and send remittances
• Set up Direct Debits
• Assisting with Manual one-off payments in Bellin.
• Keep communication with Treasury and Cash Management Team open in the areas that impact them
• Assisting with Audit when back up is required
• Reviewing our systems and processes for improvements

What Success Looks Like

• Excellent attention to detail
• Delivery to deadlines is key
• Flexibility to assist with any ad-hoc duties required by the management team or stakeholders
• Provide exceptional support at all levels internal and external.
• Interrogate and analyse reports. Be able to identify issues, root cause issues and have the ability and confidence to provide solutions
• Cultivate and maintain good internal and external working relationships
• Escalate issues appropriately and in a timely manner
• Suggest any improvements based on fact following investigation

• EXPERIENCE AND SKILLS, YOU WILL NEED:

  Experience

• Dealing with multi country/currency transactions
• Previously worked with high volume multi-currency payments
• Understanding of different method of payments.

• Skills

• Outstanding attention to detail
• Accurate and logical approach to work
• Exceptional problem-solving skills
• Ability to prioritise and work to deadlines and tenacity to see tasks through to completion.
• Good communication skills both verbal and written
• Ability to work in a fast-paced environment and adapt to rapid change whilst remaining focused
• Ability to use your own initiative and be able to self-manage your workload
• Basic Excel skills a must

What’s in it for me?

There are loads of great things about working for ASOS, including:

• Generous salary, bonus and pension matching
• Great development programmes
• Amazing offices and great culture
• 25 days holiday plus one extra day for your birthday
• Free gym facilities and fitness classes onsite
• Huge staff discount and regular sample sales
• Life Insurance, medical care, cycle to work scheme
• And tonnes more…