Unilever is one of the world’s leading suppliers of Food, Home and Personal Care products with sales in over 190 countries and reaching 2 billion consumers a day. Unilever has more than 400 brands found in homes around the world, including Persil, Dove, Knorr, Domestos, Hellmann’s, Lipton, Wall’s, PG Tips, Ben & Jerry’s, Marmite, Magnum and Lynx. Faced with the challenge of climate change and the need for human development, we want to move towards a world where everyone can live well and within the natural limits of the planet. That’s why our purpose is ‘to make sustainable living commonplace”

In September 2020, Unilever announced the intention to build a new sustainable campus site in Kingston, London to house the employees who currently work in 100 Victoria Embankment in Blackfriars, Lever House in Kingston, Unilever House in Leatherhead and Graze in Richmond. We are creating our own Unilever sustainable, agile work environment, purposefully bringing us together in our own Unilever ecosystem. The campus is due to be completed in December 2023 and will consist of two interconnected buildings, as well as landscaped surrounding areas.

JOB PURPOSE

The role supports the IT Security Vice President but works co-operatively and flexibly with other members of the IT Global Leadership team. The IT Security Vice President has a very busy schedule and requires a PA who is a self-starter and who can interact regularly with a very international network both inside the business and externally. You must be capable of managing your own time effectively, working independently using your initiative and keep the IT Security Vice President updated on issues arising in their absence.

provide pro-active and high-level assistance in a busy and demanding environment ensuring a consistently high level of service.

RESPONSIBILITIES

- Organisation and administration of meetings & visitors – coordinating attendees, timings, equipment and rooms.
- Diary management – assessing competing priorities and anticipating requirements
- Screening, responding to and redirecting mail, as appropriate
- Composing/typing general correspondence/emails 
- Organising international and local travel, including preparation of itineraries, visas, etc. together with management of out of office requirements
- Co-ordinating expenses and invoice processing.
- Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.
- Departmental contact for IT equipment/service requests.
- Ownership of starter/leaver admin process.

- Departmental Record Officer (DRO), ensuring files and records are organised and maintained.

ALL ABOUT YOU

This role requires a personal assistant with proven team support experience and a background of working in a corporate environment and regional/global organisation. 

- It requires discretion and confidentiality.

- The jobholder must be very well organised, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels internally and externally.

- Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meet changing needs.

- Good IT skills are required. 

- Accuracy, speed, proactivity and an ability to ‘get things done’ are vital.

WHAT WE OFFER

Not only do we offer a competitive salary, but also our pension scheme, an annual bonus, a free gym, a staff shop and shares. You’ll get the opportunity to work directly with our renowned and exciting brands in a flexible and agile environment. We strive to achieve a family-friendly culture and to, above all, create possibilities for all.

Diversity at Unilever is about inclusion, embracing differences, creating possibilities and growing together for better business performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

Recruitment Fraud

Cyber criminals advertise fake job adverts with prestigious employers as a way of stealing information or even defrauding individuals out of money.

In the most sophisticated cases, they will set up fake websites, which have a similar address to companies like Unilever. They even conduct fake telephone interviews and then offer candidates a role with the proviso they pay a fee for background checks or to cover work visa costs.  These types of attacks are becoming more common as more people are looking for employment in the economic climate.

How is Unilever tackling this?

Many of Unilever’s recruitment sites publish a warning to candidates about recruitment fraud. The Cyber Security team also proactively scan for signs of people setting up fake Unilever sites and act to close them down.

What can I do?

If you become aware of potential recruitment fraud, spot fake Unilever recruitment adverts or fake LinkedIn profiles, report them to the IT Services Desk via Una Live Chat.

Unilever does not accept responsibility or liability for any candidates who are financially impacted by recruitment fraud. Your vigilance is key!