The Role: Maternity Leave cover - PA to Directors (FTC)

Department: Marketing/Customer Care/Tech                         

Location: Greater London House, Hampstead Road, London NW1 7FB/Hercules Way, Leavesden, Watford, WD25 7GR – this role ideally requires someone willing to travel to Leavesden at least one day per week.

Our customers are at the heart of everything we do, which means that we try to get things right for them first time, every time. We're 24/7, we're multi-channel and we're truly global. All of this means that we strive to make our customer's journey with us something we're proud of. We're an energetic, friendly bunch and we thrive in our ever-changing business. Whether we're reviewing orders, making sure customers are protected when they shop with us or whether it's having a chat with a customer seeking that perfect outfit, we enjoy being a part of the ASOS journey and being a part of its success.

In this role you should be a reflection of your Executives, living the ASOS Way and acting as an ambassador of ASOS and your Execs. You will be accountable for managing your Executives day to day at ASOS to ensure they meet their responsibilities. You must be committed and have an adaptable approach to maintaining relationships with internal and external stakeholders, responding quickly to the demands and remain one step ahead at all times.

The Role

The role is responsible for providing effective and efficient PA support to Director(s). Responsibilities include but are not limited to:

• You are the extension of the Director (s) you support.
• Screening all telephone calls, enquiries, any requests and handling them when appropriate.
• Management and organisation of the diary. Ensuring efficient time between meetings, no clashes and the diary meets the expectations of the Director(s).
• Ensuring meeting rooms are booked for each meeting, including ensuring the room is clear, tidy and left the way you found it.
• Meet and greet guests from reception on behalf of your Director(s).
• Constant email management. Including responding to emails as and when required, filing emails and responding on behalf of the Director (s).
• Creating all briefing documents as and when required for meetings. Including any background research, briefing papers, reports, presentations and presenting findings.
• Attending meetings (when required) and ensuring the Director(s) are well-prepared for meetings.
• Liaising with clients, suppliers, colleagues and Exec members.
• Managing and maintaining all data and filing systems, for the Director(s).

• Co-ordinating, organising and booking travel (UK and International). Ensuring detailed itinerates are created and distributed, all visas or any other documents are confirmed, taxis are booked when required, restaurant reservations are confirmed any any additional requests.
• Taking minutes when required, including identifying any clear actions, typing up meeting notes and circulating.
• The management of all expenses for the Director (s), including approving their direct reports, monitoring and chasing approvals.
• Organising conference calls, ensuring all participated are the correct details.
• Producing presentations in PowerPoint and ensuring they are circulated prior to meetings.

• Raising and managing any PO requests.
• Fulfilling ad-hoc requests both internally as well as externally.

The Person:

ASOS is looking to employ a confident and dynamic individual with the ability to proactively manage their Director(s) diary with ease while consistently remaining one step ahead. It’s important the candidate build and maintain a relationship with the Directors teams, understanding the structures and priorities for the Directors and their department. Developing an understanding of key work streams as well as keeping an ear to the ground in terms of what’s happening amongst the team and keeping ahead of things and flagging to Directors. The successful candidate must be highly motivated with the ability to juggle multiple tasks while working in a demanding (but fun!) environment. Experience of working at Director level in a previous role preferred.

What's in it for you?

• Competitive salary, bonus and pension matching
• Life insurance, free private medical care, cycle to work scheme + more
• A bespoke flexible benefits scheme catered to you
• Best in class Learning & Development schemes and career development programmes
• 25 days holiday + never work on your birthday again!
• Free modern onsite gym, plus personal training and wellness rooms
• A dynamic social environment, from company-wide sports days, charity days, ‘Give A Week Away’ opportunities to visit our charity partners in India & company-wide celebrations to name just a few
• Huge staff discounts and sample sales