ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300+ offices deployed throughout the United States and various international locations. ABM’s comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes — from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.

Job Title

Operations Analyst

Education

High School or GED

Career Level

Experienced (Non-Manager)

Category

Operations

Job Type/ FLSA Status

Salaried Exempt

Travel Required

None

Shift Type

Job Description

The Operations Analyst / Financial Admin will assist in by providing office support to ensure that the operation is in compliance with company record-keeping policies and responsive to the needs of its customers. Daily Functions. Employee will understand how to read a P&L statement and will participate in the monthly close process (billing, accruing, etc).

• Sign Employees in
• Collect Health Screening Questionnaire
• Cover absences
• Train replacements
• Direct employees
• Check/distribute tickets
• Email completed tickets to NYFacilities
• Fill payroll attendance tracking sheet
• Update Daily Log Book
• Update Project Excel
• Enter OT in Blueforce
• Track Cost Avoidance
• Print/hang client compliments
• Answer phone and fulfill requests
• Employee\'s Issues (Pay, LOA, Vaca, Unemployment, etc)
• Assist Project Manager and projects
• Performs other duties as assigned or requested Weekly Responsibilities
• Monday - • Check all of payroll (Day, Night, OT, ABT, Vaca, etc) • Submit Payroll before 9:00am Submit/store Daily Usage • Remove/store Daily Sign-in Sheets • Middle –
• Make Work Orders (and track on Excel Sheets. One for ALL and 2nd only with COVID cleaning)
• Sign Work Orders
• Email Work Orders to building office
• Complete SWOPS (36 per month, 9 per week, 3 for day, 6 for night)
• Focus on projects • Thursday –
• Count and send Sanitizing Inventory
• Friday - • Start payroll in Blueforce • Enter OT in Blueforce • Update Employees\' PTO sheets • Close Work Orders • Review and close past due tickets in Corrigo • Print next week\'s daily attendance sign-in sheets Monthly
• Make Monthly Work Orders
• Monthly Meeting PowerPoint (upon request) • Middle -
• 1 Monthly Supply Order • Monthly Buysmart Order (Chemical, Urinal)(Feb-No Chemical buy month) • End - • Close all work orders • Sign/close all Monthly Work Orders • Email monthly safety sign-in sheets to District Manager
• Send Cost Avoidance (with added ticket\'s cost avoidance)
• Check if need to send any vacation replacement requests for the next month (send 2 weeks prior from need date) Yearly Responsibilities
• Make new calendar for payroll tracking
• Make new PTO tracking sheets for payroll and employees
• Make new Cost Avoidance sheet (update numbers calculating)
• Make new Work Orders Closed sheet
• Make new Bathroom Amenities Sheet
• Store old work order
• Update Billable rates
• Employee Unused Sick Day Checks (fix problems)

Minimum Requirements

• Bachelors Degree preferred. Accounting, Business, or Finance (understands accounting, accruals, P&L satat.
• Outstanding interpersonal and communication skills.
• Proficient with Microsoft Word, Excel and PowerPoint.
• Able to create pivot tables, vlookups,
• Must be able to write reports and business correspondence and effectively present information and respond to questions from managers and customers.