Job Purpose/Overview

The Site Administrator provides support for the Plant Manager or Site Director, Leadership Team, and Production Associates.  This position helps to maximize and extend the effectiveness of the Plant Management Team by identifying & leading key site activities around the areas of communication, new hire orientation, policies & practices, training, general associate support, engagement, vendor relationship management, event coordination, and provides recommendations to staff to help drive improvements and efficiencies across the site.  Responsible for scheduling Local, Regional, and Global Meetings and organizing Site visits of Mars Family Members and State/Local Officials.

Key Responsibilities

Communications: Supports key communication initiatives at the Site: Ensures successful execution of global, regional and local communication activities including Mars Ambassador Program, EI&D, Mars Leadership Capabilities, Vision Expo, Policy Updates, Town Hall Meetings, Mars Associate Survey, and Principles in Action.

New Hire Orientation:  Partners with Central and Local Onboarding Team and Site Trainers to schedule training in areas of GMP, Safety, operational specific training, Five Principles, Mars culture, Mars Ambassador Program, Principles in Action, Computer training.

May act as first point of contact for new hires, resolving issues and escalating as needed. 

Site Engagement:  Make recommendations to help improve Associate engagement, create site-specific programs. Seek to understand best practices in the network that can be leveraged at local level.

Coordination of site activities: Coordinates All Associate's Day, MVP Events, recognition activities, holiday luncheons, team training, team building activities and service awards. Organizes visits to Site from associates across the globe including Mars family members, state and local officials.  Manage donation activities with Site and Community.

Vendor Relations Management: Work with vendors to ensure vendor compliance with site guidelines and procedures for non-plant services (eg, events, office supplies).  Manage effective relationships by collaborating vendor efforts to maintain a high level of customer service at the site.  May manage the operation and Inventory for the Company store.

Systems/Processes:  May be a key user for Mars Systems including Kronos, Ebuy, iTMS, Workday, Catalyst, SCALA, Mpower, Audio and Video conferencing, and My Mars web posting. 

Administrative Support & Projects

• Office waste reduction
• Coordination of Leadership Team, Connection Point, and other site meetings including travel & team building activities. Facilitation may be required.
• Maintain calendars for Site Director and Leadership Team
• Serve on the Crisis Management Team, coordinating team training and update key Crisis Management manuals.
• May provide Training support to associates in areas of iTMS Kronos, Ebuy, Catalyst, Purchase Orders, basic computer skills, provide support in Excel, PowerPoint and Word.
• Manages Site P-Card and reconciles invoices.  Creates PO's and ensure timely payment of vendors. Additional projects & coordination of activities as required
• Higher levels of collaboration across the site with all Associates levels. Partners with external stakeholders as needed.

Education & Professional Qualifications

2 year (s) of experience in Administrative support

Ability to travel 5% of the time

High school diploma or GED

Preferred Qualifications:

3+ years of experience in Administrative support

Associate's degree in Business, Administration, or Human Resources field

Excellent computer skills including: Excel, Word, and PowerPoint

Knowledge / Experience

• The ability to manage multiple project of high importance at one time; ability to manage a high volume of activities, remaining focused with frequent interruptions
• Ability to readjust work priorities in a dynamic environment
• Excellent interpersonal and communication skills, including the ability to work with associates at all levels
• Strong verbal and written communication skills
• Ability to manage highly confidential information
• System Skills in Microsoft Office, Kronos, Concur, SCALA, and other
• Ability to analyze problems and provide recommendations & solutions. Able to demonstrate good judgment in handling a variety of situations
• Training/facilitation skills  

Schedule:

• This is a standard 40-hour week, Monday – Friday. This would be a 8:00 AM – 4:30 PM or 9:00 AM– 5:30 PM schedule. Flexible hours are possible.

Pay:

• Based on Experience
• The starting pay for this position is $31.42 an hour.

Sign-on Bonus: Current Mars employees are not eligible for this sign-on bonus.

• You will receive $500.00 after you successfully complete your first 30 days of employment.
• You will receive $1,000.00  6 months after your start date.

Relocation:

• There are no relocation expenses paid out for this job.

About Mars:
Mars is a family-owned business with more than $35 billion in global sales. We produce some of the world’s best-loved brands: M&M’s®, SNICKERS®, TWIX®, MILKY WAY®, DOVE®, PEDIGREE®, ROYAL CANIN®, WHISKAS®, EXTRA®, ORBIT®, 5â„¢, SKITTLES®, BEN’S ORIGINAL® and COCOAVIA®. Alongside our consumer brands, we proudly take care of half of the world’s pets through our nutrition, health and services businesses such as Banfield Pet Hospitalsâ„¢, BluePearl®, Linnaeus, AniCura, VCAâ„¢ and Pet Partnersâ„¢. Headquartered in McLean, VA, Mars operates in more than 80 countries. The Mars Five Principles – Quality, Responsibility, Mutuality, Efficiency and Freedom – inspire our 130,000 Associates into taking action every day towards creating the world we want tomorrow.

Disclaimer:
Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.​​​​​​​

Note to Search Firms/Agencies:
Mars, Incorporated and its subsidiaries and affiliates (Mars) do not compensate search firms for unsolicited assistance unless they have a written search agreement with Mars and the requisition is position-specific.  Any resumes, curriculum vitae, and other unsolicited assistance from search firms that do not have a written search agreement or position-specific requisition submitted to any Associate of Mars will be deemed the sole property of Mars and no fee will be paid in the event the candidate is hired by Mars.