Overview

The Manager, Office Administration supports the business unit by maintaining office systems, equipment, supplies, and space; preparing payroll; designing filing, storage, and retrieval systems; defining procedures for retention, protection, retrieval, transfer, and disposal of records; maintaining employee confidence; anticipating future operational need, and managing staff.

Primary Responsibilities

• Supervise administrative or clerical support personnel and coordinate duties and activities
• Administer office systems and services, including vendor management, storage, voicemail systems, and copying
• Organize and coordinate projects and events
• Manage staff performing office support duties and assist office staff with day-to-day projects as required
• Organize, implement, direct and evaluate the organization's administration function, projects, events and performance
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
• Scheduling and assigning employees by complete operational requirements; following up on work results
• Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends
• Maintain office staff by recruiting, selecting, orienting, and training employees
• Maintain office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
• Contribute to team effort by accomplishing related results as needed
• Perform other job-related duties as assigned

Additional Primary Responsibilities

Minimum Qualifications

• Bachelor’s Degree and five years of experience or equivalent education and related experience 

• Demonstrated knowledge of MS Office Suite and software applications related to job functions  

• Strong organization, multi-tasking, and time management skills  

Physical Demands

• Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine 

• Physical demands include a considerable amount of time walking, bending, reaching, standing, squatting, and stooping  

• May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs 

Southern Glazer’s Wine and Spirits provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.