WHAT YOU’LL DO:
 

Primary Job Function:
Provides general administrative and project-based support to the OEC team, including ECOs, directors, managers as assigned.

Core Job Responsibilities:

• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents managing correspondence, handling teleconference and mobile phone setups, acting as a liaison for remote access issues
• Reviews and approves payments made to healthcare professionals for complete and compliant supporting documentation and works with business on any payments not within guidelines
• Updates the Medical Devices OEC website to keep content current and relevant and oversees other online communication tools
• Manages ethics and compliance training reports and develops dashboards for business leadership
• Assists department with projects, including basic project management, basic research, and drafting communications
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, document management system, matter management system and employee performance management systems (as applicable)
• Uses intermediate to advanced software skills to perform work assigned
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
• Coordinates new employee office set-ups and onboarding
• Follow established coverage and back-up support plans to ensure departmental and divisional support needs are fulfilled

Position Accountability / Scope:

• Consistently interacts with high-level executives
• Working with cross-functional teams in connection with projects and to provide division-wide support
• Intermediate knowledge and understanding of business processes and requirements
• Frequently handles confidential or business-sensitive information.
• Maintains and manages multiple leaders’ calendars, including meeting and travel scheduling and domestic and international travel arrangements
• Proactively identifies and resolves scheduling conflicts
• Point of contact for team schedules

EDUCATION AND EXPERIENCE, YOU’LL BRING
 

Minimum Education:

• High School diploma or equivalent. College or associate degree preferred.

Minimum Experience / Training Required:

• 1-3 years previous admin experience or equivalent.
• Operates with general instruction and some supervision.
• Intermediate to advanced knowledge of Microsoft Office Suite (including PowerPoint and Excel), Adobe Acrobat, and Outlook.

WHAT WE OFFER

At Abbott, you can have a good job that can grow into a great career. We offer:

• Training and career development, with onboarding programs for new employees and tuition assistance
• Financial security through competitive compensation, incentives and retirement plans
• Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
• Paid time off
• 401(k) retirement savings with a generous company match
• The stability of a company with a record of strong financial performance and history of being actively involved in local communities