KEY ACCOUNTABILITIES (not all-inclusive)

• Advise on the corporate commodity tracking system (LESS) management and structures and staffing levels to ensure that they are at all times adequate to meet the requirements of the effective implementation and usage of LESS.
• Periodically check and produce Best Before Dates and Losses report to ensure all records are correctly and timely captured in the corporate commodity tracking system (LESS).
• For Global Commodity Management Facility (GCMF) cargo, ensure sales Order and Internal Purchase Orders are duly processed from the concerned parties at Country office and Headquarters level.
• Share status update regarding the reliability index and backlog of the AO and alert if there is a need to deploy LESS support staff to help clear the backlog.
• Coordinate at all levels to support the operations and ensure that all data about shipping/Global Commodity Management Facility is available in LESS before the food commodities arrive at the port and/ or uplift points (in case of local procurement).
• Periodically check and produce Best Before Dates and Losses report to ensure all records are correctly and timely captured in the corporate commodity tracking system (LESS).

KEY ACCOUNTABILITIES (CONTINUED)

• Review documentation and user guides for new enhancements and initiatives in LESS (Last mile, warehouse mobile app etc.) that have been produced to ensure accuracy, completeness, and usability.
• Identify requirements, develop ad-hoc reports and provide food commodity data to support decision-making processes and Food Supply Chain management.
• Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
• Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision-making and demonstrate performance.
• Plans, coordinates, and manages warehouse operations to promote safe, efficient, and sustainable operating procedures.
• Participate in the review of internal processes and procedures and identify ways to increase the day-to-day efficiencies.
• Analyses context of the challenges to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization.
• Other as required.

STANDARD MINIMUM QUALIFICATIONS

Education & Experience: 1 or more years of relevant work experience in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, with an advanced educational degree (OR) first university degree with 3 or more years of relevant work experience (relevance as per defined in the Terms of Reference for the position)

Administrative/Assistant/Secretariat work experience is not considered, except for years holding Associate positions or above (UN equivalent grade G-6 or above), in which case each year is counted at 50%

Languages: Fluency in both oral and written communication in English and Arabic.

Citizenship: Only Yemeni citizens are eligible for this position.

JOB PURPOSE

To collect, analyse and report on information to maximise efficiency of the logistics operations and activities. 

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
•  Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
•  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
•  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
•  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
•  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
•  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
•  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
•  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
•  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
•  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
•  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
•  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.