Job purpose:

Under the supervision of the Logistics Coordinator, the Logistics Manager is responsible for ensuring sound Logistics practices are developed and maintained across all GOAL offices in Turkey. The Logistics Manager is expected to work in close collaboration with colleagues both in logistics and other departments to efficiently service the needs of GOALs programme and support teams. While the Logistics Manager will be based in Antakya extensive travel to other GOAL offices is required.

Duties, objectives and competencies

Stores Management: Ensure that all GOAL stores and stocks in Turkey are properly managed and maintained, minimising losses and ensuring programmes have access to stocks, and stock records, as and when required:

• Support Logistics Coordinator establish and maintain adequate storage capacity for evolving programme needs,
• Ensure stock is received into, and issued from, stores in accordance with GOAL logistics manual and procedures,
• Ensure that accurate stock records (goods in dockets, delivery dockets, stock cards etc.) are maintained as per the GOAL logistics manual and procedures,
• Ensure that stock counts are completed are per GOAL procedures and stock reports are submitted to the Logistics Coordinator in a timely manner,
• Ensure that all stock is handled properly and with appropriate care during loading and unloading to prevent any stock damage,
• Monitor minimum stock levels (indicated on stock card) and inform the Logistics Coordinator as appropriate.
• Support LC on warehouse and quarterly stock reports finalization and unit pricing

Fleet Management: Oversee the smooth operation of day-to-day GOAL transport functions in Offices in Turkey (both GOALs fleet and external transport services):

• Ensure that efficient transport management plans are prepared,
• Ensure that an effective system is put in place for the transfer of material and goods between GOAL offices in Turkey,
• Ensure that all GOAL Standard Operating Procedures (SOP) with regards to safety and security of transportation are implemented and adhered to in the Goal Turkey Offices,
• Ensure that accurate and timely monthly Fleet reports are prepared,
• Ensure GOAL Antakya Offices’ cargo movement and related payments has been completed by team
• Tracking of vehicle fuel, logbooks,Check sheets and all relevant documents according to GOAL Standard Operating Procedures (SOP) with regards to safety and security of transportation
• Ensure that preparation of the drivers’ timesheet and overtime is done on time
• Ensure that the team update Fleet App and ensuring all data are accurate
• Arranging mandatory trainings for drivers and checking their health test according to GOAL policies

Assets: Cooperate with Facilities Manager to ensure that all GOAL assets are properly managed and accounted for:

• Support Facilities Manager to ensure all GOAL assets are recorded on the Fixed Asset Register (FAR) as per GOAL Asset management procedures and policies taking into consideration Donor requirements,
• Support Facilities Manager to ensure that all asset movements and assignments are updated on the FAR by the Logistics Officer who is responsible for FAR Management,
• Support Facilities Manager to ensure scheduled physical asset checks are completed as per standard requirements set in Logistics Manual, including coordination with Finance department for monthly and semi-annual Assets checks,
• Support Facilities Manager to ensure that adequate checks are in place for the recovery of GOAL assets from staff at the end of their time working for GOAL,
• Support Facilities Manager to ensure that all actions and paperwork related to change of status of assets through sale, disposal, write off, handover, transfer, loss and damage of assets are properly authorised and approved. Manage donation-in-kind of assets as per standards and requirement of the Logistics Manual