At Cox, we’re forward-thinking innovators who put people first. Our award-winning workplace culture is centered on inclusion and kindness, and we’re looking for people to join our mission to be a force for good in the world. Come build a better future with us across automotive, communications, the environment and more.

We want to do everything we can to keep our employees safe and healthy. Therefore, where permitted by applicable law, you will need to be fully vaccinated against COVID-19 to be considered for this U.S.-based job. Reasonable accommodations for medical and religious objections will of course be considered.

Keep reading to learn more about this opportunity to join the Cox family of businesses.

Cox Enterprises is hiring a Lease Administrator, who will be responsible for supporting Corporate Real Estate and Facilities operation teams for Cox Enterprises and its subsidiaries. This position will be responsible for managing lease payments, receipts, vendor relationship, reporting and data for a specified portfolio. The role will interact and support the Corporate Real Estate Transaction Team as well as other identified stakeholders.

Portfolio administration support and coordination for clients and real estate transaction team members. 

Daily management and maintenance of lease administration software for 1,000 leased and owned portfolio. 

Track, maintain and update critical dates with the expectation to keep the transaction team focused and accountable to deadlines.

Organizing documents in electronic and physical files as well as distribution to the appropriate contacts in the field, accounting etc. 

Provide monthly reporting from the database or other sources. 

Review and coordination of estoppel certificates, SNDAs, notices and other Landlord correspondence. 

Support clients in lease questions by reviewing and interpreting numerous types of critical lease terms and clauses.

Quality control check all lease abstracts for accuracy

Review and confirm accuracy of recurring rent schedules on a monthly basis

Receive and review all non-recurring additional rent charges for accuracy and the send for payment

Receive and review OPEX reconciliations for accuracy and then engage with landlord to help resolve any disputes

Co-ordinate income Lease invoicing and tracking payment

Track and seek reimbursement for TI allowances

Research public records for owned portfolio information. 

Participate in portfolio audit research and collection of missing property information. 

Qualifications:

Skills Required 

Minimum of 3 years experience in Lease Administration.  

Advanced understanding of commercial leases and lease language. 

Significant experience with reconciling Rent, CAM, Operating Expense, CPI, Tax and Insurance payments to Landlords, including reviewing leases to insure accuracy of all charges.

Strong knowledge of Microsoft Office including proficiency in Excel and PowerPoint.

Strong knowledge of CoStar Real Estate Manager

Personal Characteristics

Independent, self-starter, team player, analytical and attention to detail.

Provides high degree of professional customer service to both internal and external parties.

Excellent communications and organization, follow-through and follow-up, meet commitments and deadlines.

Education Required

Bachelor’s Degree in accounting, finance, real estate or equivalent

Who We Are

About Cox 

We are the Cox family of businesses. We’ve been making our mark since 1898 by building and evolving world-class businesses, staying true to our values, and encouraging top talent to always look for growth and impact while building a career with us.  Our primary divisions – Cox Communications and Cox Automotive – are driving a new wave of innovation, powering smart cities with powerhouse broadband communications and pioneering greener, more progressive transportation alternatives for individuals and fleet operators.  We’re also expanding into new spaces like cleantech and healthcare to rev up our momentum toward building a better future for the next generation.  We’re looking for the talent today who will be our leaders tomorrow. Sound intriguing? Learn more about where we are today, where we hope you’ll be going with us, and the common purpose that unites us at coxenterprises.com. 

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO).  For more details on what benefits you may be offered, visit our benefits page.

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations:  Cox accepts resumes only from agencies with which we formally engage their services.   Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.