About the job

Summary

Headquarters 1 Group are looking for a motivated individual to join our Chief of Staff team as an Information Manager. 1 Group delivers world-class Air Power for the UK by coordinating the fast-jet force elements, the Intelligence, Surveillance, Targeting and Reconnaissance force and the Air and Space Warfare Centre. This is a key post in aiding the Headquarters to offer fundamental support to the IT & Information Management elements of the 1 Gp team.

This position is advertised at 37 hours per week

Job description

Have excellent organisational and time management skills with ability to work independently in a fast paced dynamic environment. Must have some awareness of civil service HR and wider finance activities, in addition to being a proactive team member with a good understanding of IT skills, excel, the ability to engage with end users as well as being able to interrogate and provide analysis from the information presented, when required. The role is varied, wide ranging with opportunities to learn and develop personally and professionally in a supportive environment

Responsibilities

Information Management. Set in place the processes to deliver HQ 1 Gp’s information requirements; maintain information management plan, manage information flow, coordinate and enforce information management activities in accordance with related MOD and RAF Policy. Also, help prompt information and knowledge management within the 1Gp AOR.

- Information Technology (IT). Act as the focal point for support of IT equipment (MODNet, DII Secret (DII(S)), including the provision of Local Security Officer (LSO)

and Expert User (in accordance with AP 7004) duties for HQ 1 Gp.

- Assist and support 1Gp personnel in the use of MODNet and DII(S) equipment.

- Manage and track the 1 Gp floor-plate DII(S) Restricted Hard Drives (RHDs) held on account by HQ 1Gp/ engage with USyO to ensure F102 is correct and up to date

and any security issues have been reported.

- Maintain a register of MODNet Laptops and iPhones held on account by HQ 1Gp.

- Distribution of MODNet Laptops and iPhones for use of 1Gp personnel.

- Set up MODNet equipment for use by 1Gp personnel.

- Conduct the duties of the LSO and AD for 1Gp personnel, including:

- Set up existing and new staff on MODNet and DII(S).

- Removal of the accounts of departing staff.

- Deal with changes to staff details (e.g. name and role changes).

- Validate software and hardware requests for 1Gp personnel.

- Maintain SharePoint access permissions on MODNet and DII(S).

- Validate and manage SharePoint access permissions for external users.

- Represent the interests of HQ 1 Gp as the intelligent customer interface when progressing CIS incidents through the incident management process

- Support DCOS with Business Resilience plans.

- Promote a consistent and coherent approach to ways of working, exploit functionality and technology, provide architecture that optimises the delivery of HQ 1 Gp

outputs and enhances the user experience.

- Assist staff with use of information systems, work with staff to address shortfalls and advise them on relevant training.

- Ensure adequate processes are in place to manage the Records Management System file plan; record retention, review and retrieval in accordance with current

regulations.

- Maintain the HQ 1 Gp SharePoint Team Sites iaw Air policy.

- Improve the information flows and processes that support better decision making.

- Act as the main focal point for all GDPR policy matters and advise as required.

- Act as the main focal point for the administration of mandatory competencies of HQ 1 Gp personnel.

- Provide resilience and support to the Admin Support E1 and undertake HQ 1 Gp information management priorities as directed by Business Support Manager.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Leadership
• Delivering at Pace
• Making Effective Decisions
• Managing a Quality Service
• Working Together

Benefits

• Learning and development tailored to your role

• An environment with flexible working options

• A culture encouraging inclusion and diversity

• A Civil Service pension

. A recruitment and Retention Allowance

. 25 Days paid annual leave rising (1 days per year) to a maximum of 30 days after 5 years. In addition to 8 public holidays.

Please note:

Interview travel expenses will not be reimbursed.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

This post does not offer any assistance with relocation allowances.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.