The Role

Are you ready to be part of a dynamic & fast- paced environment? Fidelity Labs is seeking a seasoned executive assistant to support the Head of Fidelity Labs. This role will serve as the primary point of contact for internal and external interactions on all matters pertaining to the support of this leader, and they will be responsible for handling a wide variety of oftentimes confidential administrative tasks including but not limited to:

• Balancing many competing interests for the executive leader’s time

• Reviewing, triaging, and responding to emails and meeting requests

• Providing support for weekly leadership meeting as well as regularly scheduled Labs all-associate events (e.g. – All Hands Meeting, Team lunches, etc.)

• Coordination of travel and expense report management

• Assisting with broader Labs initiatives as needed

The Expertise and Skills You Bring

• 5-7+ years of experience providing administrative support to senior executives

• High degree of flexibility, resourcefulness and curiosity

• Ability to thrive in a high-intensity, dynamic environment

• Confidence in making decisions to maximize executive’s time, including helping to resolve conflicting external appointments

• Ability to assess the broader situation and think creatively to identify the steps needed to reach resolution

• Takes full ownership of work and demonstrates consistent, accurate follow-through to completion

• Demonstrates phenomenal discretionary judgment and confidentiality

• Advanced proficiency in Microsoft Office suite of products (especially Outlook, Excel, PowerPoint and OneNote)

• Experience with event and meeting planning and coordination for various activities, including dinners and events