1. Maintenance of the registry system Effective mail management Cost recovery for pouch services

2.Ensures maintenance of registry system focusing on achievement of the following results: Set up and maintenance of the office filing system in accordance with the UNDP Global Filing System Opening of new subject files as required and disposal of old files in accordance with the established retention schedule. Maintenance of archives, making sure files are properly stored and accessible; safe keeping of documents Provision of photocopies of material from the confidential registry files, as requested by staff. Assistance in the collection of  reference and background material from registry files Establishment and maintenance of records system of file movements within the office; maintenance of the office circulation and reading files. Preparation of correspondence and reports related to registry activities Supervision of the Registry support staff Participation in the creation and maintenance of an electronic registry/archive system in close cooperation with the ICT staff

3. Ensures provision of effective mail management focusing on achievement of the following results: Receipt, registration, coding and forwarding of incoming faxes, letters and other correspondence to proper department/unit/officer Registration and dispatch of the outgoing communications, including pouch, and follow-up distribution. Prepares the summary of enclosure forms and necessary documents and maintains the file on pouches received to ensure that all bags are accounted for

4. Ensures cost recovery on Pouch Operations focusing on achievement of the following results:

Proper prorating and billing of user agencies Shares knowledge and experience Shares knowledge and experience Provides helpful feedback and advice to others in the office Analytical​​​​​​ Competencies Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline;  Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements;  Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback;  Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible;  Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident;  Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships;  Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination   Required Skills and Experience   Education: Secondary Education and or University Degree in Business or Public Administration  Experience:

4 years of progressively responsible administrative experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web-based management systems.Working experience with procurement system in UN Agencies will be an asset   Disclaimer   Important information for US Permanent Residents ('Green Card' holders)    Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.    UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.   Applicant information about UNDP rosters   Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.   Scam warning   The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.