POSITION SUMMARY:

Performs tasks involved in the formation and administration of purchase orders. Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements and to assure performance to purchase order terms and conditions. Prepares bidder pre-qualification, bidder lists, bid solicitation, bid analysis, makes commitments, and administers purchase orders.

JOB DIMENSIONS:

A. Supervision Received

• Reports to and receives operational direction from the Purchasing Supervisor.
• Requires light supervision during performance of purchasing activities.
• At jobsite locations, reports to and receives operational direction from the Project Field Procurement Manager. 

B. Supervision Exercised

• None

C. Contacts

• Maintains working relationships with project Procurement personnel and project discipline personnel in order to perform assigned duties.
• Maintains working relationships with those bidders and suppliers involved with the performance of assigned tasks. 

RESPONSIBILITIES: 

1.         Forms and issues purchase orders by performing the following:

• Prepares bidders’ lists
• Prequalifies bidders
• Forms bid packages
• Issues bid requests
• Coordinates bidders’ questions
• Receives bids
• Prepares Commercial Bid Summary and recommendation letter
• Recommends and secures approvals in accordance with established procedures
• Prepares and commits order
• Prepares and maintains control and status reporting documents

2.       Administers assigned purchase orders, performing the following functions:

• Establishes files and controls for all outgoing and incoming correspondence on each assigned order.
• Monitors supplier performance for conformance to commercial terms.
• Monitors activities by Engineering and other in-house functions to ensure compliance with the order terms.
• Initiates follow-up actions with the supplier or in-house functional group to ensure performance in accordance with contract terms and conditions.
• Informs or works with other project Procurement personnel as assigned to the administration of the order.
• Analyzes and distributes those suppliers’ reports specified in the order/contract.

3.    Communicates with suppliers as necessary to achieve required service and results from potential and actual suppliers to meet project needs.

4.     Prepares and organizes assigned Procurement sponsored meetings, such as bid clarification and post-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the Client                  and                        supplier on all contractual matters.

5.     Communicates with Engineering to assist and/or guide them in the preparation of material requisitions for the procurement of materials and equipment and to achieve the understanding needed to process these                                                          requisitions.

JOB KNOWLEDGE

• Preferred, but not required, previous experience working on the Hanford Tank Waste Treatment and Immobilization Plant. 
• Knowledge of business administration procedures, techniques, and business ethics.
• Skilled in oral and written communication.
• Basic knowledge of Federal Acquisition Regulations, and applicable Agency Supplements.
• Basic understanding of Governmental Contracts and the flow-down of applicable clauses and requirements.
• Knowledge of Uniform Commercial Code or the host nation’s equivalent commercial legislation. 
• Basic understanding of Cost Accounting Standards, and determination process for applicability to the work
• Knowledge of the legal and commercial aspects of procurement.
• Skilled in working with, and communicating effectively both orally and in writing with other project functional groups, primarily Engineering, Construction, Project Management and other services
• When assigned to a jobsite location, actual experience in materials handling operations is desirable.
• Knowledge of the legal and commercial aspects of procurement.

QUALIFICATIONS AND SKILLS:

Basic Qualifications:

• Level One - Bachelor’s degree and 1 year of professional related work experience, or in lieu of degree, 7 years of progressive, related work experience including but not limited to Procurement and Contracts preferably in an engineering, procurement, and construction environment.
• Level Two - Bachelor’s degree and 3 year of professional related work experience, or in lieu of degree, 9 years of progressive, related work experience including but not limited to Procurement and Contracts preferably in an engineering, procurement, and construction environment.
• Possess the legal right to work and remain in the United States without sponsorship.
• Must be able to complete and pass a pre-employment drug screen, physical (if located at the construction site), and background check which includes verification of employment and education.
• Must be able to obtain a Department of Energy badge for access to the Hanford Site.