The Role:

Bloomberg Media is currently seeking an Executive Assistant to support the Global Head of Media Events, which oversees bringing together the expertise of the largest newsroom in the world with the immense data and analytical power of Bloomberg Intelligence and Bloomberg Global Data to enable our celebrated moderators and speakers to produce compelling, news-making conversations. 
The Executive Assistant will act as first point of contact to internal and external stakeholders globally, while also overseeing special projects and day to day administrative responsibilities. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. 

We’ll trust you to:

•   Manage an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
•   Collaboratively assist with the preparation of briefing materials for meetings with management
•   Manage expense reports, team seating arrangements and plan offsites
•   Assist with day-to-day administrative support as needed
•   Prioritize conflicting needs with efficiency and precision to proactively determine and implement ways to reduce calendar conflicts
•   Provide ad hoc project support to the team on an ongoing basis
•   Anticipate needs and actively seek out solutions

QUALIFICATIONS

•   BA/BS degree preferred
•   3+ years experience supporting senior executives
•   Superior verbal and written communication skills
•   Proven problem-solving abilities with challenging deadlines
•   Able to balance multiple tasks and confidential issues/material as well as communicate effectively with senior executives.
•   Excel under pressure and maintain a calm demeanor at all times
•   Works well independently as well as with a team
•   Demonstrated proactive approaches to problem-solving with strong decision-making capability
•   Reliable character with a high regard for punctuality
•   Proficiency in the use of Microsoft Office, Slack, Google Applications, and Monday.com