ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300+ offices deployed throughout the United States and various international locations. ABM’s comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes — from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.

Job Title

FACILITY COORDINATOR

Education

High School or GED

Career Level

Experienced (Non-Manager)

Category

Administration, Operations

Job Type/ FLSA Status

Hourly

Travel Required

0 - 10%

Shift Type

First Shift (Day)

Job Description

Job Summary

The Facility Coordinator is responsible for providing clerical and administrative support to ABM’s Corporate Office in a professional and efficient manner, which will reflect ABM’s reputation. This person will demonstrate initiative and work as an enthusiastic team member in accordance with the organization’s policies and procedures, in alignment with ABM’s overall business objectives.

Primary Responsibilities

This is a multi-pronged position that will cover the 4 main areas below:

Facilities

• Maintain a safe and clean working environment in conjunction with Janitorial staff
• Assist office and executive support team as requested with various tasks and projects
• Greet, assist, offer refreshments and/or direct visitors to appropriate staff member and/or meeting room and contact appropriate staff member regarding visitor arrival as needed
• Access property management portals to report office related issues
• Monitor social distancing throughout office, mask wearing (required) in common areas
• Maintain sanitizer and wipes in all common areas and have disposable mask available at front desk
• Answer and respond to all incoming calls
• Maintain daily attendance of any visitors to the site and monitor staff members locations in the office
• Maintain monthly NY OLP Office calendar – in conjunction with office Executive Admins in an effort to manage office occupancy
• Maintain site data in Corporate Real Estate system
• Manage floral and plant maintenance vendors
• Coordinate audio visual, sound and tv system with IT team member
• Oversee conference room bookings for large events, monitor usage and maintain on-line bookings as required
• Coordinate catering for large meetings and events
• Budget tracking and invoice submittals for real estate related services

Supplies/Mailroom/Copy Room

• Receive and deliver mail, log packages and express deliveries as required
• Notify remote workers of mail and coordinate delivery via mail or scanning through email or based on staff members’ request
• Monitor printers and copiers for paper, toner, required maintenance calls and test all machines
• Order common office supplies for copy rooms (not department specific supplies)

Café/Wellness Room

• Monitor the use of pantry supplies, equipment, order supplies and maintain adequate inventory
• Coordinate social events in café and holiday decorations
• Manage Wellness Room utilization and supplies

Badges/Building Security

• BRIVO Security Badge System, Card Readers and assign visitor badges as needed
• Registration of visitors via building portal
• Coordinate new/existing access for employee badges with building security
• Coordinate security access with Property Management

Minimum Requirements

Education, Required Skills & Competencies

• High School Diploma or GED required
• Previous experience required
• Proficient in MS Office
• Exceptional customer service attitude
• Strong communication, dependability, organization and ability to multitask