ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300+ offices deployed throughout the United States and various international locations. ABM’s comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes — from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.

Job Title

FACILITIES COORDINATOR

Education

High School or GED

Career Level

Experienced (Non-Manager)

Category

Legal

Job Type/ FLSA Status

Hourly

Travel Required

0 - 10%

Shift Type

First Shift (Day)

Job Description

Job Summary

We are seeking a Facilities Coordinator to assist in planning and managing facility services to cost-effectively support the business. This is to include responsibility for operation of the front desk telephone and greeting and assisting staff and company visitors.

Primary Responsibilities

• Assist in the management of vendors including security resources, food/beverage services, recycling/shredding services and other facility related services.
• Coordinate building activities, maintenance and repairs with property management via portal system.
• Obtain necessary permits/licenses as required to perform facility changes, equipment installations and related activities.
• Schedule and coordinate external contractors and vendors involved in the installation, commissioning and maintenance of building systems.
• Assist on ABM Corporate Real Estate projects in conjunction with office consolidations and/ newly constructed facilities.
• Issuance of Security Badges for new hires and visitors.
• Operate telephone front desk phone in answering, screening, or forwarding calls, provide information, take messages, or schedule appointments. 
• Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations. 
• Schedule appointments, maintain and update appointment calendars and assist in conference room reservations. 
• Listen to and help resolve or direct issues from customers or the public for resolution. 
• File and maintain records. 
• Perform administrative support tasks, such as maintaining nameplates, internal directory, business cards, typing memos, correspondence, reports, or proofreading. 

Additional Responsibilities

• Maintain reception area in neat and orderly condition.
• Order and maintain office supplies and inventory and stock supplies for café areas.
• Transmit information or documents to customers, using computer, mail, or fax machine. 
• Analyze data to determine answers to questions from customers or members of the public. 
• May collect, sort, distribute, or prepare mail, messages, or courier deliveries as back-up to Mail Clerk.
• Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided. 
• May coordinate schedules of meeting attendees, set up meeting times and secure meeting rooms and resources.
• Instrumental in upcoming Corporate Real Estate software system Nuvolo for local site

Minimum Requirements

Education, Required Skills & Competencies

• High School Diploma or GED required
• 2-4 years of related experience required
• Intermediate and above level of Microsoft Systems (i.e. Word, Excel, Outlook)
• Excellent Customer Service Skills
• Travel rarely required