Job Description

Freedom leisure actively promotes healthy lifestyles, and our community facilities are the perfect place to achieve this.

Freedom Leisure are a not-for-profit leisure trust with a strong purpose and commitment to support our local communities and hard-to-reach groups, encouraging them to become more active, enhancing their physical and mental wellbeing and contributing to improved lives.

We are looking for a Facilities Contract Coordinator to join our Procurement team. You will be assisting and supporting the Group Procurement Manager and the Group Technical Manager in managing the planned maintenance activity group wide and to assist in the management of all statutory compliance whilst maintaining accurate supplier and contractor compliance documentation via the central intranet.

Support in the management and maintenance of the group wide Intranet, reference library and information hub in relation to Supply Chain and Technical Compliance.

If you have strong administration skills, great customer service and would like a new challenge then we want to hear from you!

Hours: 37 hours per week, Monday - Friday

Responsibilities

• First point of contact for suppliers and contractors via incoming phone calls, e-mails and letters
• First point of contact for site employees requiring information, guidance and assistance in relation to facility related issues
• Maintain central document control and administration of the Computer Aided Facilities Management (CAFM - Intranet)
• Produce key information to use for supplier, product and service tenders
• Maintain and manage all compliance documentation for supplier and contractors
• Conduct research on potential new suppliers, services and products
• Create standard order forms, letters and other correspondence
• Collate service and remedial reports
• Maintain the planned maintenance schedule for the group
• Collate annual costing for group planned maintenance contracts and services
• Raise purchase orders for the group to cover annual Planned Maintenance contracts and services
• Responsible for all stationery, office catering, cleaning and sanitary product ordering
• Any other duties as requested by the Procurement Manager

Requirements

• Advanced Skills in Excel and Database management
• Previous experience in a similar role

• Numerically competent with strong analytical skills
• Communication and customer service skills
• Strong prioritisation skills
• A desire to achieve end results and provide a first-class service to internal and external customers
• Able to communicate clearly and effectively both verbally and written
• Must be able to maintain the highest level of professionalism, credibility and integrity
• Willingness to provide assistance and direction to other members of staff

Benefits

• My Staff Shop, our very own staff benefit scheme, gives employees access to a great range of benefits. Get discounts on cinema tickets, travel bookings, high street e-vouchers, gift cards, days out, leisure activities and your day to day spending.
• Discounted Staff membership (including family members)
• Incremental holidays
• Employee Assistance Programme - 24/7 confidential, independent and professional counselling.
• Company pension
• Various insurance and saving schemes
• Financial advice
• Cycle-to-work and Car Leasing tax-efficient schemes (salaried staff only)
• All this as well as fully funded training and career progression opportunities in a team working environment