At Cox, we’re forward-thinking innovators who put people first. Our award-winning workplace culture is centered on inclusion and kindness, and we’re looking for people to join our mission to be a force for good in the world. Come build a better future with us across automotive, communications, the environment and more.

We want to do everything we can to keep our employees safe and healthy. Therefore, where permitted by applicable law, you will need to be fully vaccinated against COVID-19 to be considered for this U.S.-based job. Reasonable accommodations for medical and religious objections will of course be considered.

Keep reading to learn more about this opportunity to join the Cox family of businesses.

Cox Enterprises is looking for an Executive Assistant that will provide administrative leadership and support to the Strategy team at CEI. The individual in this role will provide seamless execution of tasks and administrative support including extensive calendar management, meeting preparation, managing the leaders’ daily schedule, and handling tasks on behalf of the leaders as needed. 

 The Executive Assistant must demonstrate a high level of integrity, professionalism, and confidentiality, handling sensitive information with tact, discretion, and judgment. A high degree of responsiveness and independent judgment is required to plan, prioritize, and organize in a fast-paced, rapidly changing environment.

 The Executive Assistant is the key to keeping the leaders focused on the business priorities by taking care of administrative details and tasks.

 SPECIFIC RESPONSIBILITIES:

Provide calendar and time management: schedule resources such as people, meetings, conference rooms, equipment, and technology support

Organize and manage meetings and on/offsite events including securing, managing, and preparing meeting space, travel, catering, transportation, and set-up

Arrange domestic & international travel and all accommodations including comprehensive and detailed itineraries for internal team members and external clients as needed

Coordinate onboarding support to new employees; ensure they have the needed resources to get started as a new employee of Cox Enterprises

Perform administrative functions such as ordering supplies, coordinating equipment repairs and preparing expense reports

Prepares expense reports, memoranda, reports, spreadsheets, and presentations, which may require the gathering of data from internal and/or external sources

Ensure all documents, letters, briefings, and other materials are in final format, including but not limited to grammar, content, substance, and accuracy

Maintains incoming/outgoing mail and packages

Attends staff meetings, record the minutes and creates a summary of the meeting, highlighting the significant issues, distributing meeting minutes and documents, as assigned

Maintains department organizational charts 

Serve as a liaison between the executives’ teams and other business units/departments

Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries

Maintain and develop systems that organize and structure the work of the leader. Organize and maintain files/records on all matters, as appropriate

Integrate into and work with other assistants in support of executive team.  Serve as a backup for other assistants, as necessary

Assist with dissemination of internal communications as needed

Coordinate special projects as assigned

Perform other duties as assigned 

Qualifications:

Where permitted by applicable law, must be fully vaccinated against COVID-19 to be considered for this U.S.-based job.  (Reasonable accommodations for medical and religious objections will be considered.)

Preferred 5+ years’ executive-level administrative or comparable supporting leaders with global responsibility

Must be highly proficient in Microsoft Outlook, Word, Excel and PowerPoint and other online platforms including Teams and Zoom

Proficiency with digital devices and files and an aptitude to quickly learn new technologies a plus

Experience with planning meeting and event logistics for internal team members and external clients, prefer experience with virtual/remote meeting in addition to live meetings

Excellent written and verbal communication skills; strong listening skills

Critical thinker with strong eye for accuracy

Ability to anticipate problems and create mitigation plans

Demonstrated ability and experience to act proactively and to effectively anticipate and respond to the needs of the executive

Demonstrated experience maintaining confidentiality and discretion given the nature of the work

Demonstrated success working in a high work volume, fast-paced and complex matrix environment

Demonstrated ability and experience in building relationships, working collaboratively in a team environment; ability to build coalitions and alliances across the enterprise

Demonstrated ability to prioritize, meet deadlines, work independently, and manage multiple tasks simultaneously

Strong planning, organization, meeting planning and project management skills

Exceptional organizational skills required; must be detail-oriented; have ability to prioritize and work independently

Professional demeanor and telephone manner essential

Team-based interpersonal skills

Positive and constructive approach

EDUCATION REQUIREMENTS:

BS/BA degree in related discipline strongly desired (i.e. Business, etc.)

Who We Are

About Cox 

We are the Cox family of businesses. We’ve been making our mark since 1898 by building and evolving world-class businesses, staying true to our values, and encouraging top talent to always look for growth and impact while building a career with us.  Our primary divisions – Cox Communications and Cox Automotive – are driving a new wave of innovation, powering smart cities with powerhouse broadband communications and pioneering greener, more progressive transportation alternatives for individuals and fleet operators.  We’re also expanding into new spaces like cleantech and healthcare to rev up our momentum toward building a better future for the next generation.  We’re looking for the talent today who will be our leaders tomorrow. Sound intriguing? Learn more about where we are today, where we hope you’ll be going with us, and the common purpose that unites us at coxenterprises.com. 

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO).  For more details on what benefits you may be offered, visit our benefits page.

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations:  Cox accepts resumes only from agencies with which we formally engage their services.   Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.