About the job

Summary

About Government Internal Audit Agency

We are an executive agency of Her Majesty’s Treasury (HM Treasury), established in April 2015 to improve the quality of internal audit provided to central government.

Most of the Agency’s people are professionally qualified internal auditors, accountants or investigators.

Many are also specialists in areas including counter fraud, project management, digital and commercial audit.

We lead both the Government Internal Audit Profession and the Government Internal Audit Function.

Our workforce brings with it a unique depth of experience gained in a wide range of government departments, related bodies and other sectors.

This enables us to offer a high-quality service based on cross-government insight and a strong understanding of our customers’ business.

In GIAA, we aim to be a great place to work and to ensure that we have the capability and capacity to make even more of a significant contribution to achieving A Brilliant Civil Service over the coming years.

Our initial focus was on becoming “a single audit practice”. We are now focused on taking GIAA to the next level so we can provide better insights and better outcomes for government.

Job description

The successful candidate(s) will play an important role within the Agency supporting the Director / Director’s Private Secretary and Group Chief Internal Auditors (Senior Civil Servants) and their teams to manage their time as effectively as possible. They will provide a proactive and comprehensive EA service, which includes diary management, email management, forward planning, problem solving, correct formatting on existing documents. travel, office management, note taking when required, event and meeting arrangements, and ad hoc tasks as required.

The successful candidate will plan and prioritise their workload and work calmly under pressure. They should also have excellent organisation and communication skills with the ability to engage with a wide range of internal and external stakeholders at all levels.

The successful candidate(s) will be part of our EA Network across the Agency to:

• share best practice across the different teams within the Agency;
  
• where appropriate, work in a consistent and joined up way;
  
• build skills specific to the job and for career development.

Responsibilities

We are looking for someone with the right personal qualities – enthusiasm, energy, proactive, a team player who is also able to work under their own initiative, and to be flexible and adaptable in a demanding environment.

Key Skills

• Strong interpersonal, communication and teamworking skills.
  
• Evidence of working collaboratively with senior management across the business and organisations.
  
• Strong IT skills (i.e. the ability to work confidently in Outlook, SharePoint, Word, PowerPoint, and Excel).
  
• Experience working as a diary manager and note / minute taking experience would be an advantage.
  
• Problem solving and forward-looking skills

Person Specification

You will be required to write a statement of suitability of up to 500 words setting out how your skills and experience meet the following criteria:

• Effectively manage diaries. Hold regular diary planning meetings, providing feedback on previous requests and following up actions relating to meetings.
  
• Manage busy email inboxes - monitor and prioritise incoming emails relating to appropriate areas of work and responding in a timely manner, ensuring deadlines are not missed.
  
• The ability to see and solve problems before they arise
  
• Forward planning and improving ways of working

Behaviours

We'll assess you against these behaviours during the selection process:

• Delivering at Pace
• Managing a Quality Service
• Communicating and Influencing
• Working Together

Benefits

• Competitive salaries and in-year rewards
  
• Flexible working
  
• Civil Service Pension
  
• Discount on big brands
  
• Volunteering days
  
• Season Ticket Loan and Cycle to Work Schemes
  
• Free eyesight tests
  
• Family-friendly HR policies
  
• 25 days’ annual leave increasing by one day per year of service to 30 days after 5 years’ service.
  
• Geographically based Agency