Position Summary:

Handles a wide variety of complex situations involving key administrative functions of the office for one or more North American Senior executives of Gordon Food Service.  Manages executive’s calendar, meetings, key engagements, travel, correspondence, and budget.  Conducts analysis, develops and prepares presentations and reports.  Uses considerable judgment, initiative, and discretion to determine the approach or action to take in non-routine situations.  Relieves the executive of functions that often cannot be brought to the attention of the executive.

Essential Functions:

• Manages deliverables to the executive, anticipates needs, initiates actions and  and provides any necessary reporting and information

• Runs /creates budget reporting for the executives’ areas of responsibility, provides analysis and follow-up on variances, may manage budget for specific functions or events.

• Leads or participates on project teams related to a range of operational matters; oversees miscellaneous assigned projects having full scope ownership. 

• Prepares responses to inquiries on behalf of executive; drafts original and routine correspondence for executive’s signature

• Conducts research, data mining and analysis.

• Manages executive’s daily calendar and scheduling

• Coordinates business travel (flights, ground transportation, lodging, conference registration, etc.) and travel expense compilation and submission

• Coordinates conference calls, video calls, mobile networking and other technology

• Prepares for, schedules, and supports staff meetings, departmental meetings, Executive Team Meetings; may take notes and follows up on action items related to such meetings

• Plans and coordinates special events and the customer onsite experience, including catering, reservations, tours, meeting preparation, guest network passwords, conferencing, etc.

Our Ideal Candidate will have:

• Associates Degree (preferred)

• Five or more years experience working with C-Suite or high level company executives, or an equivalent combination of experience, education, training.