Job summary

The Amazon Devices (Echo, Fire TV, Kindle) team in India is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are seeking a resourceful and self-motivated, highly organized, and efficient Executive Assistant to support Director and Country Manager for India Devices team.

Key job responsibilities

This role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership and bias for action, be customer service-oriented, and have the ability to meet tight deadlines and change direction at a moment’s notice. Having a high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives is imperative to ensure success. The ideal candidate has the ability to work successfully in a team environment and build effective working relationships inside and outside the group.

You must have knowledge and experience of working with a global team across multiple time zones, with exposure to international cultures and languages.

The position will be based at headquarters in Bangalore. We value your passion to discover, invent, simplify and build. Are you interested?

A day in the life

· Manage complex calendar and scheduling.
· Own team activities including staff meeting agendas and notes, all-hands, business and operational planning meetings, performance review cycles.
· Arrange worldwide travel itineraries for the Directors, e.g. booking travel and accommodation and other requirements (dinners, car pick-up etc.).
· Handle administrative tasks e.g. expenses, printing docs for meetings, space planning, supply ordering, and assisting with new hire setups.
· Arrange offsites and events including transport, accommodation, meals, technical equipment, team building events etc.
· Maintain organizational charts, email lists, document repository, wikis and sharepoint sites.
· Act as a liaison for direct reports

About the team

We bring Echo (best selling smart speaker), Fire TV (most popular streaming devices), and Kindle (most loved e-readers) to simplify customers' lives. In the past 4 years we have scaled the range of devices in India and touch the lives of millions of customers every month. It is truly Day-1 in our journey in India and we are excited about the ways that we will be enable our customers to stream their favorite movies, music, and TV shows, control their connected homes, and much more.

BASIC QUALIFICATIONS

· High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
· Exceptional written, verbal, and interpersonal communication skills.
· Ability to work independently with minimal direction.
· Skilled in Microsoft Office Suite, specifically Outlook, Word, Excel, SharePoint. And a willingness / ability to learn new team co-ordiantion technologies.
· Detailed planning, time management, and organizational skills
· 3 plus years of relevant experience being an executive assistant

PREFERRED QUALIFICATIONS

· Desire and aptitude for learning new concepts on the job
· Ability to prioritize and handle multiple assignments at any given time
· Ability to work cross functionally, and manage multiple inputs from different teams into a single deliverable
· Ability to handle administrative details independently, while keeping team members adequately informed