At Cox, we’re forward-thinking innovators who put people first. Our award-winning workplace culture is centered on inclusion and kindness, and we’re looking for people to join our mission to be a force for good in the world. Come build a better future with us across automotive, communications, the environment and more.

We want to do everything we can to keep our employees safe and healthy. Therefore, where permitted by applicable law, you will need to be fully vaccinated against COVID-19 to be considered for this U.S.-based job. Reasonable accommodations for medical and religious objections will of course be considered.

Keep reading to learn more about this opportunity to join the Cox family of businesses.

The Executive Administrative Assistant I provides a wide range of administrative support to the Vice President- Field Operations, supporting the overall team. The individual in this role will provide seamless execution of tasks and administrative support including extensive calendar management, meeting preparation, managing the daily schedule, and handling tasks on behalf of the leaders on the team as needed. The Executive Administrative Assistant role requires sound judgment and decision making, and confidentiality in handling sensitive information.

Primary Responsibilities and Essential Functions:

• Screen and prioritize all calls, visits and requests to meet with the Vice President, Field Operations. Reviews, logs and prioritizes communications including phone, mail, email and other messages, and replies directly to general non-technical inquiries or brief correspondence, as appropriate. • Maintains Leader/Team appointment schedule by planning and scheduling meetings, conferences, teleconferences, business dinners, and travel.

• Responsible for overall calendar management, requiring interaction with both internal and external executives and assistants.

• Prepares presentations, reports and other documents using word processing, spreadsheet and presentation software packages.

• Ensure all documents, letters, briefings and other materials are in final format, including but not limited to grammar, content, substance, and accuracy.

• Produces accurate and timely information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.

• Attends staff meetings, records minutes and creates a summary of the meeting, highlighting the significant issues, distributing meeting minutes and documents, as assigned. Completes specific assignments that may require attendance at and documentation of other meetings.

• Prepares expense reports, memoranda, reports, spreadsheets and presentations, which may require the gathering of data from internal and/or external sources.

• Arrange travel and all accommodations including comprehensive and detailed itineraries.

• Organize and maintain files/records on all matters, as appropriate.

• Perform other general administrative tasks, e.g., maintaining electronic files and/or paper files in file room, ordering supplies, ordering catering, etc.

• Integrate into and work with Field Operations team members. Serve as a backup for other assistants from other departments, as necessary.

• Assist with dissemination of internal communications, as needed.

• Coordinate special projects, as assigned, arranges materials and relevant information for project or person.

• Perform other duties, as assigned.

Qualifications:

Minimum

• 5 to 10 years’ administrative support experience • High School diploma or equivalent required.

• Expert level of computer skills with Microsoft Word, Excel, PowerPoint, Visio, Oracle, PeopleSoft and Outlook.

• Expert level of technical skills in the use of mobile devices.

• Excellent written and verbal communication skills; strong listening skills.

• Critical thinker with strong eye for accuracy.

• Ability to anticipate problems and create mitigation plans.

• Demonstrated ability and experience to act proactively and to effectively anticipate and respond to the needs of the team.

• Demonstrated leadership skills and ability to engage and influence employees at all levels.

• Demonstrated experience maintaining confidentiality and discretion.

• Demonstrated success working in a high work volume, fast-paced and complex, matrix environment.

• Demonstrated ability and experience in building relationships, working collaboratively in a team environment. Ability to build coalitions and alliances across the enterprise.

• Demonstrated ability to prioritize, meet deadlines, work independently, and manage multiple tasks simultaneously.

• Ability to flex work hours, and be available to monitor urgent emails, texts, or take calls.

• Strong planning, organization, meeting planning skills.

Preferred

• Some completed higher education or executive assistant certification preferred.

Who We Are

About Cox Communications

Cox Communications is committed to creating meaningful moments of human connection through broadband applications and services. The largest private telecom company in America, we proudly serve six million homes and businesses across 18 states. We're dedicated to empowering others to build a better future and celebrate diverse products, people, suppliers, communities and the characteristics that makes each one unique.

About Cox 

We are the Cox family of businesses. We’ve been making our mark since 1898 by building and evolving world-class businesses, staying true to our values, and encouraging top talent to always look for growth and impact while building a career with us.  Our primary divisions – Cox Communications and Cox Automotive – are driving a new wave of innovation, powering smart cities with powerhouse broadband communications and pioneering greener, more progressive transportation alternatives for individuals and fleet operators.  We’re also expanding into new spaces like cleantech and healthcare to rev up our momentum toward building a better future for the next generation.  We’re looking for the talent today who will be our leaders tomorrow. Sound intriguing? Learn more about where we are today, where we hope you’ll be going with us, and the common purpose that unites us at coxenterprises.com. 

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO).  For more details on what benefits you may be offered, visit our benefits page.  

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations:  Cox accepts resumes only from agencies with which we formally engage their services.   Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.