At Cox, we’re forward-thinking innovators who put people first. Our award-winning workplace culture is centered on inclusion and kindness, and we’re looking for people to join our mission to be a force for good in the world. Come build a better future with us across automotive, communications, the environment and more.

We want to do everything we can to keep our employees safe and healthy. Therefore, where permitted by applicable law, you will need to be fully vaccinated against COVID-19 to be considered for this U.S.-based job. Reasonable accommodations for medical and religious objections will of course be considered.

Keep reading to learn more about this opportunity to join the Cox family of businesses.

Every leader needs an assistant they can rely upon.  An astute and clear-sighted administrative wonder, the Executive Assistant I provides organizational leadership and support the Market Vice President in Las Vegas. In this mission-critical role, you’ll also work closely with other executives and their teams and administrators, contributing to a well-orchestrated team and communications structure. You’ll be counted on for your excellent (and seemingly effortless) interpersonal skills, strong judgment, and confident decision making.  You’re adept at keeping sensitive information confidential as well with little to no effort. 

Pretty exciting, yes?  Read on if we’ve piqued your interest in this role that promises to keep you on your toes.

What You’ll Do

You’ll be expected to provide artful and seamless administrative support, including extensive calendar management, meeting prep, travel arrangements and records management. 

Naturally, you’ll need to demonstrate a high level of integrity, professionalism and confidentiality, because you’ll be handling sensitive information. You understand that means showing a keen sense of tact, discretion and good judgment. 

You’ll need to exhibit a high degree of responsiveness so that you can plan, prioritize and organize in a fast-paced, rapidly changing environment. 

You probably already anticipated this one:  While we’re not looking for a crystal ball gazer, critical thinking and adeptness in anticipating needs is essential. 

Who You Are

You’re a calm, capable, and charismatic person who knows how to make an executive shine.  You’re service-minded and know when to alert your VP to items or issues, and also have the judgment to know when that’s not needed.  You’re also knowledgeable enough on important matters to feel comfortable saying, “that might be a bad idea” to your boss when you’re confident it’s the right thing to do.

Speaking of the right thing, you’re a model of integrity, able to maintain confidentiality on any and all matters.  You understand keeping sensitive details private is just as important as juggling the Senior Vice President’s daily agenda or travel plans.

You’re naturally wired to be proactive, anticipate and respond to the needs of the executive. You collaborate seamlessly, and you’re capable of scheduling, planning, and clarifying the purpose of any given communication.

You’re an organizational guru, able to manage everything from travel logistics and calendar scheduling to managing records and tracking down important documents.  You also show a strong aptitude for navigating apps, smart devices and generally all things digital.

On top of all these amazing qualities, you also maintain a great sense of humor, because while you know your job is serious business, you never take yourself too seriously.

Key Roles and Responsibilities

Composes letters and creates reports from drafts and proofreads and reviews documents for grammatical and numerical errors

Interacts daily with C-level executives, leadership team, and their assistants in Region and Atlanta

Manages a complex, changing calendar schedules and prioritizes meetings, appointments, rooms, equipment, catering, and other resources

Arranges travel (air, hotel, transportation) and coordinates agenda with regional staff when required

Coordinates Staff Meetings and all department meetings, secures the venue/meeting room, audiovisual needs, transportation, and catering, as appropriate and plans any off-site activities; provides administrative support on-site during meetings; to include meeting agenda, minutes, etc. This includes virtual and hybrid meetings as well!

Prepares presentations, and other documents using software packages for meetings and conferences

Takes calls directed to the Region Manager office including customer escalations; should have a good understanding of business policies and practices to direct callers to the appropriate parties, research, and coordinate resolutions, respond to questions and take messages

Maintains confidential information and secure access to sensitive personnel and company information.

Maintains, updates, or creates databases and/or database information

Catalogs, compiles, and files correspondence, records, documents and reports according to an established system

Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support

Sorts and distributes mail and packages to appropriate parties

Greets and assists visitors and arranges for escorts, as necessary

Prepares, checks, and processes expense reports and invoices, including keen understanding and abilities when it comes to the company’s expense management system

Gathers and arranges materials and relevant information for assigned project or person

Prepares, organize, and maintain documents and files of a complex or confidential nature, track budget expenditures

Make purchases on behalf of your Vice President(s) with a company issued Pcard and ensure timely processing of these expenses.

Coordinate with region Executive Assistant team to cascade key business information, plan, and execute employee events and engagement activities.

Provide direction, logistic strategy, and guidance to market and region focused event teams.

Other duties, as appropriate, to support business and team.

Qualifications:

Ideally, you’ve already had some extensive experience working with C-Level executives and their counterparts and are comfortable with that kind of dynamic environment.

Here are some of the other important qualities we’re looking for:

Three+ years administrative and/or coordinator experience, with 2 + years in your rear-view mirror supporting Senior level executives their respective teams

Expertise in Sharepoint, Microsoft Teams and Microsoft Office including Outlook, Word, Excel and PowerPoint

Excellent interpersonal skills with ability to relate professionally with executive-level management

Strong written and verbal communication skills, with ability to use judgment to field inquiries professionally and efficiently

Critical thinker with strong attention to detail and accuracy

Demonstrated experience maintaining confidentiality and discretion given the nature of the work

Demonstrated responsibility and trust involving company issued P-cards and purchasing.

Strong digital skillsets and smart tools abilities

Ability to be available, as needed, to monitor urgent emails, or take calls

Strong planning, organization, meeting coordination and project management skills

Demonstrated ability to prioritize, meet deadlines, work independently, and manage multiple tasks simultaneously

Apply today and make your mark!

Who We Are

About Cox Communications

Cox Communications is committed to creating meaningful moments of human connection through broadband applications and services. The largest private telecom company in America, we proudly serve six million homes and businesses across 18 states. We're dedicated to empowering others to build a better future and celebrate diverse products, people, suppliers, communities and the characteristics that makes each one unique.

About Cox 

We are the Cox family of businesses. We’ve been making our mark since 1898 by building and evolving world-class businesses, staying true to our values, and encouraging top talent to always look for growth and impact while building a career with us.  Our primary divisions – Cox Communications and Cox Automotive – are driving a new wave of innovation, powering smart cities with powerhouse broadband communications and pioneering greener, more progressive transportation alternatives for individuals and fleet operators.  We’re also expanding into new spaces like cleantech and healthcare to rev up our momentum toward building a better future for the next generation.  We’re looking for the talent today who will be our leaders tomorrow. Sound intriguing? Learn more about where we are today, where we hope you’ll be going with us, and the common purpose that unites us at coxenterprises.com. 

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO).  For more details on what benefits you may be offered, visit our benefits page.  

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations:  Cox accepts resumes only from agencies with which we formally engage their services.   Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.