We are currently looking to recruit an Estates and Facilities Co-ordinator to provide support across the Team for all managed sites in maintaining accurate records of site occupancy, and running costs, and databases contents drawings and records with our NHS client.

This role will provide management support for estates and facilities CAD and CAFM systems. The role will foster mutually beneficial working relationships between Capita and the Trust, co-ordinate activities between all those involved in the partnership and support managing the day to day delivery of the service on-site. 

The role will report operationally to the CLCH Director of Estates and play an important part in the successful delivery of a leading programme for Capita. The role will be based in the Central London Community Health Trust, Parsons Green Health Centre with travel between many of the Trust sites; with some travel to other Capita sites.

We are seeking candidates with excellent communication skills, management accounting knowledge, a good understanding of a transactional finance function, sound commercial awareness and must demonstrate an appreciation for the political sensitivities related to working with the public sector. Experience of working in the public sector or estates facilities management is desirable.

What you will be doing:

• Assisting the Estates and Facilities team in day to day management of obtaining documentation for accurate CAFM records.

• To help update plans and occupancy, leases, licenses and other schedules using AutoCAD or similar.

• Verifying costs and share of costs for the NHS Trust across the Trust sites.

• Relationship management between the client and other key business stakeholders, and Capita Local Government Business Services and its delivery partners.

• Working with colleagues and between Capita and the client Trust on budgets, reporting, analysis, with CAFM data, including cost, occupancy dates and space records for the same.

• Oversight and understanding of the occupancy by service for the NHS Client the department ensuring that all participants understand fully their part in a process and are able to execute their role and responsibilities to meet agreed expectations.

• Co-ordination of daily and periodic activities, prompting, reminding and liaising with delivery partners, to ensure records are updated and maintained.

• Resolution of queries and the identification and prevention of potential issues before they arise.

• Proactive identification of changes in business needs and opportunities for continuous improvement in the delivery of the service.

• Work in collaboration with the Trust and Estates to meet their requirements whilst ensuring the integrity of the contract is upheld.

• Identify and implement efficiencies, improve consistency and compliance, and remove any blockages.

• Management and oversight of small projects to deliver agreed outcomes e.g. month and year end schedules or system enhancements.

• Ensuring all documentation is updated, current and available.

What we’re looking for:

• Demonstrable track record of developing and maintaining strong professional relationships at all levels.

• Evidence of success in influencing, leading, supporting and motivating stakeholders to achieve agreed outcomes.

• Strong analysis and problems solving skills with excellent attention to detail and a willingness to challenge.

• Experience of using financial systems and automation to improve operational efficiencies such as ordering systems and software for property management as examples.

• Excellent communication and inter-personal skills are essential.

• Broad experience and/or understanding of working in a transactional finance function

• Ability to manage own workload and prioritise effectively to meet tight deadlines.

About Local Government Services

At Government Services, we’re transforming the way governments and local councils serve the public. We’re using technology, innovation and domain knowledge to improve services and deliver savings. Our teams are answering 30,000 emergency service calls every day and our Ultra Low Emissions Zone is helping Londoners breath cleaner air. Join us and discover better as you keep the country running smoothly.

What’s in it for you?

• A competitive basic Salary

• 23 days’ holiday (rising to 27) with the opportunity to buy extra leave

• The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice

• Company matched pension, life assurance, a cycle2work scheme, 15 weeks’ fully paid maternity, adoption and shared parental leave, paternity pay of two weeks…and plenty more

• Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology

• Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform

You’ll get the chance to follow your chosen career path anywhere in Capita. You’ll be joining a network of 63,000 experienced, innovative and dedicated individuals across multiple disciplines and sectors. There are countless opportunities to learn new skills and develop in your career, and we’ll provide the support you need to do just that. Our purpose is to create a better outcome for you.

What we hope you’ll do next:

Choose ‘Apply now’ to fill out our short application, so that we can find out more about you. If you have any questions you’d like to ask before applying, you can contact Charlotte Barnett @ charlotte.barnett@capita.co.uk

All interviews, assessments and background checks will continue to take place online, to completely remove the need for face-to-face contact. All Capita colleagues who can work from home should do so; and where it is not possible for colleagues to work remotely, we have taken important steps to protect those working from Capita’s offices. Social distancing, enhanced hygiene and safety measures are already in place at all Capita locations that are open to protect our colleagues and manage the risk of COVID-19. The welfare of our people is of paramount importance to us, and we’re doing everything we can to keep our colleagues and customers safe during this time.

We’re an equal opportunity employer, which means we’ll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and their passion for creating better outcomes, and we’re committed to creating an inclusive environment for all employees.