What’s the job about?

To provide effective and efficient administrative assistance to the Magna Park Operations Manager.

To contribute fully to the successful achievement of Campus Engineering department objectives, resulting in seamless delivery of administration and record-keeping supporting engineering and project functions across the campus.  
 

What you’ll be doing:

To manage team rosters, holiday planning and management of shift resource, and to manage ongoing development and training of team members. To provide holiday and absence cover for the Compliance Coordinator’s role.

To act as a central point of contact for all service level and procurement-related queries and processes on-site. A fundamental element of the role will be to ensure all compliance issues are dealt with in a timely and effective manner with meticulous record keeping and data storage. Planning and prioritizing team workload through use of reporting platforms, email and spreadsheets.

Preparing and collating accurate information for daily, weekly and periodic reports.Producing documents and presentations to a high standard. Ensuring all hard copy and electronic data storage remains current, and available for audit. Processing financial information and ensuring transactions are posted against the correct Revex / Capex headings in a timely manner.

Controlling monthly expenditure against budget, liaising with the Engineering Manager regarding phasing of order placements, and planned capital WIP. Collating project information, O&Ms, H&S governance documents, drawing updates and closure at end of project.Managing insurance inspection reporting and certification ensuring remedial work has been completed in a prompt and effective manner.

Please see the job outline for full details:

What you’ll already have:

• A-Level / NVQ Level 3 Qualified (Minimum). English and Mathematics

• Good level of IT fluency - Windows, Google, Excel, Word, PowerPoint, Sharepoint.

• Ability to work in a methodical and organized manner.

• Proactive with ability to work on own initiative.

• An eye for detail and accuracy.

• Ability to work as a team member.

• Able to communicate effectively at all levels.

• Good working knowledge of Health & Safety.

• Successful candidates will possess a combination of professional qualifications and office experience.

• Confidentiality is paramount within this role and you will need to understand the need for discretion.

What else you could bring:

• Autodesk and Concerto Applications

• Project  management experience.

• Use of accompanying software suites, with ability to build asset registers and inventory.

• Ability to create and manipulate spreadsheets and reporting tools

Additional information:

• As a business we encourage flexible working. We have a number of different ways to work flexibly, so at your interview feel free to talk about what flexibility means to you. There are no guarantees, however, examples of how our Partners already work flexibly include part-time, job share, home working and compressed hours. Head office areas also support a blended working approach of office and home working.

• We occasionally close vacancies early in the event we receive a high volume of applications. Therefore, we recommend you apply early ​

• The application form consists of a CV upload, an online test followed by application questions. Please ensure you refresh the page each time you complete a task to ensure you complete everything that you need to in time.