About the job

Summary

UKHSA leads on health protection and security activity for England. This new Agency has replaced functions previously owned by Public Health England and NHS Test and Trace.

The Agency is central to the government’s coronavirus recovery strategy. One of its core aims is enabling life to return to as close to normal as possible, for as many people as possible, in a way that is safe and protects our NHS and social care.

Applicants must be able to demonstrate a passion for public service and an ability to encourage and influence others to deliver quality outcomes.

You will play an essential role in ensuring the smooth running of a senior manager’s diary and ensuring

they have the information they need to inform high-profile meetings and visits, so that they can make the best use of their time. Additionally, you will provide administrative, logistical, and business support to a senior manager and/or to a team, and cover a wide range of interesting and challenging duties in a modern, flexible and dynamic workplace.

This role offers the opportunity for significant interaction with senior managers and external stakeholders. You will be part of a cross-cutting team and you will be expected to flex workloads to support colleagues and provide continuous service across the area(s) you are supporting

Job description

These roles will be varied, challenging and stimulating, working in a fast-paced dynamic environment across the business;

•Strategic planning of a senior manager’s diary, developing a high-level understanding of key departmental priorities and ensuring efficient and appropriate use of time.

•Day-to-day diary management – setting up meetings, and adapting quickly to changes to ensure smooth and effective management of time. Preparing daily diary packs, ensuring the senior manager has all the relevant briefing they need for their meetings.

• Responsible for handling invitations sent to the senior manager – working with the wider Private Office teams and policy officials to produce advice and oversee the responses sent.

Any other tasks as agreed with your line manager

Extra

- May require some out of hours working.

Responsibilities

The successful candidate will be highly organised with the ability to manage competing priorities and deliver them at pace and to a high standard. An important part of your role will be working with ministers or senior civil servants and other key stakeholders and therefore you should be confident in dealing with senior people and you will possess good written and verbal communication skills. The role may present opportunities to take on extra responsibilities and so you should be a self-starter with drive and energy.

You may be required to pick up additional duties depending on business needs.

Essential Criteria

-Forward planning to handle a senior civil servant’s diary, allocating time in line with priorities

-Building relationships with other ministerial offices, senior civil servants and the department’s most important external stakeholders

-Leading on all logistical matters, including organizing and planning domestic and international travel arrangements ensuring value for money

-Advising the senior civil servant on how best to use their time and be able to brief them on the details of each of their engagements

-Deputising for private secretaries with the potential to lead on a policy area or parliamentary or corporate business

-Ensuring that the senior civil servant has received timely and quality written briefings from the department.

Benefits

• Learning and development tailored to your role

• An environment with flexible working options

• A culture encouraging inclusion and diversity

• A Civil Service pension