At Cox, we’re forward-thinking innovators who put people first. Our award-winning workplace culture is centered on inclusion and kindness, and we’re looking for people to join our mission to be a force for good in the world. Come build a better future with us across automotive, communications, the environment and more.

We want to do everything we can to keep our employees safe and healthy. Therefore, where permitted by applicable law, you will need to be fully vaccinated against COVID-19 to be considered for this U.S.-based job. Reasonable accommodations for medical and religious objections will of course be considered.

Keep reading to learn more about this opportunity to join the Cox family of businesses.

Cox Enterprises is looking for a Corporate Services Administrative Assistant. The Corporate Services Administrative Assistant provides a variety of administrative support duties for the C-Tech – Corporate Services Department. These duties include, but are not limited to, providing administrative assistance to one (1) Director and one (1) one Manager, monitoring “Service Now” facilities tickets and distributing work orders to facilities techs, processing and validating department invoices, and processing/validating invoices for payment.

Primary Responsibilities and Essential Functions: 

Provide administrative assistance (department correspondence, filing, mail, expense reports, etc.) to the Director of Corporate Services and Corporate Services Manager 

Assists the Manager with monitoring the Axiom/Service Now work order system. Helps distribute work orders, follows up to close out tickets with the Help Desk and assists with coordinating completion of tasks with department and external vendors

Serves as a resource in answering questions and requests for customers, staff, vendors, etc.

Order and maintain adequate supplies for department use

Reconcile P-card monthly charges and complete regular expense reports

Prepare and install name plates for missing or misspelled names in the building

Set up and maintain supplier and vendor files

Process and validate invoices for payment

Function as liaison for Corporate Services to occupants in both buildings

Respond to facilities’ related requests and take action to resolve in an efficient and timely manner

Schedule meetings/conference rooms when requested

Function as a rover covering all floors and keeping an eye on anything relating to facilities

Supports and assists other departments with planning and set-up for miscellaneous events (blood drives, flu shots, etc.) in the building

Assist in space planning, seating assignment documentation and coordinating moves

Attends meetings as needed and reports to appropriate managers/contacts any information needed to address items that were discussed

Helps conduct building "walk arounds" with Facilities team to look at areas needing attention/maintenance and communicates action items with appropriate parties/vendors

Schedules, coordinates, and attends housekeeping inspections

Communicates and distributes the weekly activities, events, corporate communications, etc. to the Corporate Services team 

Assists with preparation of budgets, monthly cost updates, etc.

May prepare, organize, and maintain documents of a complex or confidential nature

Be receptive to other duties/responsibilities as assigned by the Director/Manager

Qualifications:

Minimum 

Where permitted by applicable law, must be fully vaccinated against COVID-19 to be considered for this U.S.-based job. (Reasonable accommodations for medical and religious objections will be considered.)

Initiative-taker with at least 3 – 5 years administrative experience in a multi-tasking, dynamic and customer service-oriented environment. High school diploma (or equivalent) required

Excellent customer service skills with experience and a proven track record in a customer service environment

Must possess strong organizational skills with attention and focus on details

Must have good mathematical skills and some degree of understanding of accounting systems

Proficiency in Excel, M/S Office Suite, Outlook, Adobe Acrobat

Ability to prioritize multiple tasks with minimal supervision. Flexibility and confidentiality are essential

Must be able to communicate clearly and concisely

Must have good interpersonal skills and ability to work as a team player

Ability to interact in a professional manner with department members, all levels of Cox internal customers (including Executives) and vendors/service providers

Strong written and oral communication skills with attention to detail

Willingness and ability to be cross trained for multiple job functions 

Preferred

Experience with excel and bookkeeping preferred

College degree or college course certificates preferred

Property management

Building facilities and/or related experience (construction, building services providers, electrical/HVAC/plumbing vendor, etc.) preferred

Who We Are

About Cox 

We are the Cox family of businesses. We’ve been making our mark since 1898 by building and evolving world-class businesses, staying true to our values, and encouraging top talent to always look for growth and impact while building a career with us.  Our primary divisions – Cox Communications and Cox Automotive – are driving a new wave of innovation, powering smart cities with powerhouse broadband communications and pioneering greener, more progressive transportation alternatives for individuals and fleet operators.  We’re also expanding into new spaces like cleantech and healthcare to rev up our momentum toward building a better future for the next generation.  We’re looking for the talent today who will be our leaders tomorrow. Sound intriguing? Learn more about where we are today, where we hope you’ll be going with us, and the common purpose that unites us at coxenterprises.com. 

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO).  For more details on what benefits you may be offered, visit our benefits page.

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations:  Cox accepts resumes only from agencies with which we formally engage their services.   Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.