We are recruiting for a Corporate Events Project Manager to join The Corporate Events Team Within Aviva.

The Corporate Events team is responsible for enhancing relationships with external audiences and internal employees through the development and delivery of market leading face-to-face, hybrid and virtual events (Business Entertaining, Conferences, Exhibitions, Roadshows and Award Ceremonies).

This is a high-profile team interfacing internally with senior colleagues across the 3 UK BU’s as well as being the public face and a Brand Ambassador of the organisation at external events, promoting the corporate reputation of Aviva and Aviva Investors. 

The location of the role is preferably in London although Norwich applications will be considered. 

This is a full-time 12 Month Fixed Term Contract and travel, and irregular hours (including evenings and weekend working) are sometimes required.

Duties & Responsibilities:

• Responsible for providing comprehensive logistical arrangements across a range of event initiatives to support other team members whilst gaining broad experience and exposure in the wider Events Industry.

• Personally, responsible for the delivery of a portfolio of small events (Business Entertaining, Conferences, Exhibitions, Roadshows and Award Ceremonies.

• Responsible for managing a Corporate Assets portfolio.

• Providing onsite support – being the public face of the organisation at internal and external events

• Responsible for managing relationships with an extensive number of senior internal and external stakeholders and suppliers.

• Responsible for managing operational budgets and contracts with appropriate negotiation ensuring Aviva contractual governance needs are met.

• Expert use of the teams’ global event management system, events force, our chosen webcast solution On24 and associated record keeping ensuring Risk / Compliance / FCA Bribery and Corruption requirements are met.

• Clinical compliance with the teams’ processes and controls including operation of individual event authorisation requests, timely raising of PO’s & personal expenses, accuracy of the teams’ Master Plan and Class 1B Tax reporting.

• Prioritisation and allocation of own time across competing priorities

• Resolving issues / blockers using professional judgment both in advance of an event and in the moment onsite.

Skills & Experience required:

• Creative and innovative project management and delivery skills.

• Relationship management skills.

• Execution, ability to make things happen.

• Innovation, drive new ideas within the team.

• Attention to detail and quality – continual desire to challenge and refine approach

• Influencing, negotiating and communication skills – ability to use these skills at all levels – internally & externally.

• Ability to deliver in a high pressured, deadline driven environment.

• Working knowledge of the meetings and events industry.

• Experience in corporate event management.

• Proven ability to lead effectively on multiple, concurrent projects.

• Degree is preferred although not essential with the right level of experience.

• Relevant professional project management qualification (e.g. Prince II) is preferred although not essential with the right level of experience.

What will you get for this role?

• Salary of £27,000 - £33,000 depending on skills, experience, and qualifications.

• Generous defined contribution pension scheme.

• Annual performance related bonus and pay review.

• Holiday allowance of 29 days plus bank holidays and the option to buy/sell up to 5 additional days.

• Up to 40% discount for some Aviva products through “My Aviva Extras” plus discounts for Friends and Family. (Some exclusions apply).

• Excellent range of flexible benefits to include a matching share save scheme.

Working at Aviva

At Aviva, we’re people with a purpose. To be with you today, for a better tomorrow.

We bring this to life by ensuring managing risk is at the heart of the way we all work. We love people who do the right thing for our customers, and our colleagues. We want people who speak up, who take ownership, and who make good decisions.

The way we do this is important too, we’re all about our people – that’s you – so we can be pretty flexible. If you want to work from home some of the time or change your hours so you can pick up your kids or care for someone in your family, we’re very open to that. In fact, we don’t advertise roles as either part or full time, because we know each person has different needs, just as each business area has different needs. So, it’s up to you to discuss working hours during your interview.

We care deeply about being inclusive and that means we encourage applications from people with diverse backgrounds and experiences. We want our employees to bring their whole self to work and that starts with you.

We interview every disabled applicant* that meets the minimum criteria for the job. Once you’ve applied, please send us a separate email stating that you have a disclosed disability and we’ll make sure we interview you.

We’d love it if you could submit your application online. If you require an alternative method of applying, please give Alice Neal a call on 0121 200 926 or send an email to alice.neal@aviva.com.

*As defined in The Equality Act 2010*. By ‘minimum criteria’ we mean you should provide us with evidence which demonstrates that you generally meet the level of competence required and have the qualifications, skills or experience defined as essential to perform the role.