The Communications Coordinator is responsible for supporting and executing integrated communication programs that support our growth priorities and values. This position is critical to enhancing employee engagement and connecting our people to our culture, strategy and purpose. The role partners closely with the Associate Manager and Associate Director to design and execute communications for  strategic priorities and programs in a way that engages employees, builds awareness and drives action. This highly-organized, proactive, experienced and creative individual will interface with internal clients, Global Information Technology, vendors, communication contacts in our subsidiaries, executive admins and senior management.  

Job Responsibilities

• Partner with leaders and their communications teams to develop targeted messages and content and bring forward ideas when there are opportunities for broader reach on topics and initiatives. These communications are for signature events,  corporate programs and HR initiatives such as benefits or participation in existing or newly-created signature days (cybersecurity, Live Better, International Women’s Day, etc). Make appropriate connections with our communication team as needed.

• Maintain editorial calendar for our internal vehicles and manage submissions for story ideas from employees

• Manage communications software platforms and programs and work in an agile manner to post and share content across vehicles as well as capture timely and relevant analytics

• Maintain cross functional relationships with our company purpose team, social media team as well as global HR, global IT, global Marketing to communicate messages and share content that inspires and informs our employees.

• News gathering and reporting for employee events for our weekly U.S. newsletter as well as our global newsletter, C-P Talks. Support includes gathering visuals, ensuring appropriate access to videos and supporting resources and fact checking with subject matter experts and legal.

• Support for virtual and live company events and broadcasts, including promotion, invites, post event surveys and additional follow-up, and other logistics to conduct a successful event.

• Drive new ways of communicating and experiment with new formats and technologies.

• Partner with IT to maximize digital and collaboration tools for communications. 

• Partner with global functions, find opportunities to extend external news and events for employees, including coordinating speakers and events as appropriate

• Serve as point person for coordinating internal recognition programs, local events and large meetings at headquarters in NY, including the communication and promotion

• Identify opportunities on how external initiatives can be celebrated internally and how internal initiatives can be celebrated externally 

• Gather information, help develop and implement internal storytelling ideas and vehicles

• Manage content for digital signage at headquarters and across Colgate facilities worldwide

• Be comfortable working in a fast-moving organization while maintaining an eye for accuracy and detail

Qualifications: 

• Bachelor’s Degree 

• 3 years of experience developing communications plans and PR programs

Skills & Experience

• Public Relations experience that includes program development and execution

• Digitally savvy with strong knowledge and past use of social media platforms.

• Leadership experience as a connector and manager of teams and committees

• Detail-oriented and enjoys learning and experimenting with new technologies

• Highly creative thinker that can bring to life messages, ideas, and programs in new ways that resonate with internal audiences

• Possesses good judgment and knows when to bring in other people and identifies and raises issues 

• Experience working with intranet platforms and large email distribution technologies

• Facile with Google Suite, including Sheets, Google Slides as well as Microsoft Excel

• Project management experience and attention to detail

• Ability to work in New York City office or remotely 

• A self-starter who is proactive, responsive, high energy, creative, collaborative 

• Develop good relationships across teams and departments and the ability to confidently and clearly explain communications ideas and themes

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