We are seeking to add an additional member to our Commercial Accounts team for an 18-month contract. This role requires a passionate individual that will build and maintain strong relationship with our customers and requires working in partnership with colleagues across the country as well as helping us maintain our reputation as great partners in the business.

We believe in developing our people, therefore if you do not have all requirements listed in the job description, don’t worry! We are ready to train and help you grow within this role. We just think that to be successful, one must have the following skills:

  Attention to detail

  High sense of organization

  Great with multitasking

  Customer orientation

  Experience with MS Office

If you checked all the boxes, apply now, and give yourself an exciting new career boost!

 Summary of the role:

The incumbent is responsible for the coordination of Commercial vehicles and facilitating the reconditioning and lot movement in a timely fashion while working closely with our clients and OEM’s. This role requires establishing and maintaining computerized inventory records of vehicles, data entry and continuous updates of vehicle information including but not limited to identification, condition, and sale status. This role also involves preparing daily reports and working closely with other Account Representative and Account/Lot Coordinators

 Responsibilities:

Perform data entry in AS400  

Manage account relationships, maintaining effective communications and ensuring customer requirements are met

Verify vehicle eligibility for the sale and provide customer with inventory reconciliation reports and audits.

Update vehicle files on a continuous basis with standardized abbreviations to assure that vehicle location, condition, announcements, and other activities relative to the vehicle are properly recorded

Seek floor price information from Account Representative and enter it into computer system

Send electronic condition reports, invoices and bills of sale.

Prepare sale vehicle run process including run order, scheduling, notice to customer account, etc.

Follow up on vehicle preparation for the sale by reconciling incoming bills against ordered work/repairs for each vehicle

Work with vendors and/or Account Representative when the information is missing, or problems occur

Communicate with accounting department to balance the sale and perform post- sale invoicing for accounts receivable as needed

Maintain and update physical vehicle inventory files that document all activities relative to each customer vehicle, assuring accurate sale processing/closing records

What We Offer:

Twenty-four (24) days of paid time off per year 

Generous Insurance plan paid by Cox Automotive Canada (medical, dental, life, disability) 

Tuition Reimbursement and time off for studies 

RRSP contribution plan with corporate matching component 

Venngo Discount programs  

Fast paced, multicultural work environment 

Career pathing – opportunity for development and advancement within the Cox Automotive family of companies 

Opportunity for involvement with local communities through company sponsored volunteering program 

Cox Automotive Canada was named one of Greater Toronto’s Top Employers 

Qualifications:

High school diploma or equivalent

2 years experience in an administrative role will be considered an asset

Valid driver's license

Good communication skills

Strong sense of organization, with unparalleled attention to detail and time management

Ability to multitask and adapt to change in a dynamic environment

Comfortable with digital platforms and knowledge of MS Office

Ability to perform repetitive data entry tasks, manual dexterity

Ability to work in a team setting as well as individually

Who We Are

About Cox Automotive

There’s nothing ordinary about Cox Automotive. We are people of every background driven by our passion for mobility, innovation, client success and community outreach. We make buying, selling and owning (or simply using) cars easier for everyone. Touching more than 40,000 clients across five continents, we bring together the best brands and the best teams to propel the automotive industry forward. Some of those team members work for our iconic consumer brands like Autotrader and Kelley Blue Book, while others are creating the future of automotive at industry-facing brands like Dealer.com, Manheim and vAuto.

About Cox 

We are the Cox family of businesses. We’ve been making our mark since 1898 by building and evolving world-class businesses, staying true to our values, and encouraging top talent to always look for growth and impact while building a career with us.  Our primary divisions – Cox Communications and Cox Automotive – are driving a new wave of innovation, powering smart cities with powerhouse broadband communications and pioneering greener, more progressive transportation alternatives for individuals and fleet operators.  We’re also expanding into new spaces like cleantech and healthcare to rev up our momentum toward building a better future for the next generation.  We’re looking for the talent today who will be our leaders tomorrow. Sound intriguing? Learn more about where we are today, where we hope you’ll be going with us, and the common purpose that unites us at coxenterprises.com.

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO).  For more details on what benefits you may be offered, visit our benefits page.

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.  Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.  

Statement to ALL Third-Party Agencies and Similar Organizations:  Cox accepts resumes only from agencies with which we formally engage their services.   Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.