Job Description

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

The Budget Specialist leads and coordinates the $200Mil annual contracts and orders process for our stakeholders across all WW Therapeutic Areas (Onc, Imm, CV) plus WW/US Training, Field Force Capability, Congress & Meetings Management, Consultant Engagements & Promotional Programs and Engagement Planning & Content Capabilities across its footprint in WW, US, and Major Markets.  This role also supports heritage Celgene brands. The Budget Specialist leads and ensures the timely and accurate processing of contracts (MSA, SOW), orders (PO, SO) and check requests to support good financial stewardship and project execution for our stakeholders ensuring compliant use of procurement policies, Ariba, company codes, material groups and plant codes. This role is heavily involved in cross-matrix partnering with Global Procurement, Compliance, the Buy Team, Vendor Master, Finance, external partners and the rest of Operations team to execute on important business initiatives. The Budget Specialist identifies metrics and develops Tableau reports in order to report the volume and health of the C&O operation and to support SLA (service level agreement) requirements.

Key Responsibilities

• Develops Tableau dashboards to effectively report operational health and support service level agreements, such as Total $ Volume across Major Markets, Spend by Channel, Request Volume by BU, Time to Respond and Aging, Time to Resolve, Budget Progression Charts and Trends, Monthly Volumes, etc.

• Codes and co-develops synergy reports to ensure a complete and accurate quarterly analysis

• Provides data to support year end manual accruals and matches the budget to the proper year of expense booking

• Enhances and owns SharePoint workflow tools to manage 3,000+ annual requests and communicate 10-step progress for each one

• Leads live training sessions to drive adherence to the contract operations process for stakeholders across multiple business units, includes over 300 BMS colleagues at all levels of the organization; and develops eLearning content modules to onboard new BMS colleagues for same

• Accurately routes or directs contracts (MSA, SOW) and orders (PO, SO) through the Ariba system, including the correct wbs code or cost center to ensure proper booking of expense for over $200Mil annual budget

• Effectively handles vendor setups, invoice recon and incomplete requests to maintain positive working relationships and a smooth operation, up to and including direct requests for Chief Commercial Officer and CLT

• Understands, complies and enforces BMS purchasing policies and procedures

Requirements:   

• High School or GED required; Bachelors degree preferred
• 2+ years of budget management; preferably working with contracts and order processing

Preferred Requirements:

• Expert Ariba knowledge and experience in contract & order processing, PREQs and check requests including split accounting, PO multi-line items and processing for multiple BMS legal entities (hCLG Oracle knowledge a plus)

• Solid SAP S/4HANA knowledge (RPM + BW knowledge a plus)

• Solid SharePoint and/or Tableau reporting tools knowledge; basic knowledge of data analysis and metrics reporting

• Superior attention to detail and ability to calmly handle competing priorities with high demand volume (3,000+ annual transactions)

• Superior interpersonal and communication skills (oral and written) and customer focus

• Strong organizational skills and the ability to maintain an effective project tracker

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. 

Physical presence at the BMS worksite or physical presence in the field is an essential job function of this role which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and enhances the Company culture.

To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation.  Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment.  This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S.

Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or if you are applying to a role based in the U.S. or Puerto Rico and you believe that you are unable to receive a COVID-19 vaccine due to a medical condition or sincerely held religious belief, during or any part of the recruitment process, please direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.