Key Functions, Accountabilities, And Related Duties/tasks

Support to Operations Senior Management

Follows up on a wide range of issues with Operations sections (Administration; Supply and Logistics; ICT4D; Human Resources; Finance and Internal Control).

Prepares and maintains records, documents pertaining to Operations management.

Follows up with Operations sections on BOS Working Groups activities.

Performs all related administrative tasks for the Deputy Representative Operations – Meetings management; Travel arrangements (e.g. TA; Security clearance and certification); etc.

Plays an active part in organizing events.

Coordinates field missions and other tasks where inputs are needed from different ends.

Consolidates Annual workplans and Leave management for Operations.

Helps ensure compliance with agreed timelines.

Takes minutes of meetings, ensuring accuracy, attention to detail and coherence.

Acts as focal point in the review of the completeness of some reports.

Liaises with Operations colleagues on the field in a systematic manner, coordinating several tasks (e.g. Sets up meetings in coordination with them).

Provides support on Contract Review Committee and other statutory committees.

ERM: Ensures that the Deputy Representative Operations SharePoint page is updated and properly managed.

Support to Operations sections

Provides specific sporadic support to any Operations section after consultation with the Supervisor. For example, S/He will be for example involved in:

Finance: Budget management.

Administration: Contract management (Lease Agreements; MoU; etc.); Events management; Logistics; Support in management of administrative supplies, office equipment, and updating inventory of items; Support in Guesthouse management; etc.

Internal Control: Support of Table of Authority revision; Delegation of Authority Forms; SOP; etc.

Other

Participates actively in various projects, taskforces and secondary committees.

Undertakes basic research and performs comparative analysis of project related data.

Manages incoming and outgoing correspondence, e-mails and telephone calls.

To qualify as an advocate for every child you will have…

Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

A minimum of six years of relevant administrative or clerical work experience is required.

Developing country work experience and/or familiarity with emergency is considered an asset.

Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Skills

Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.

In-depth knowledge of UNICEF organizational structure, administrative policies and procedures.

Organizational, planning and prioritizing skills and abilities.

Ability to deal patiently and tactfully with visitors.

High sense of confidentiality, initiative and good judgment.

Ability to work effectively with people of different national and cultural background.

Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

Competencies

Demonstrates Self Awareness and Ethical Awareness (1)

Works Collaboratively with others (1)

Builds and Maintains Partnerships (1)

Innovates and Embraces Change (1)

Thinks and Acts Strategically (1)

Drive to achieve impactful results (1)

Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks

Female candidates are strongly encouraged to apply.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.