Job Summary:

As part of the Latam Division team, this position is responsible for providing overall administrative support, ensuring the smooth and efficient operations of the Latam Division providing support to Division Marketing, Customer Development and Legal.

Main Responsabilities:

Communicate clearly and effectively in verbal, written and electronic media

Initiates and composes both routine (schedules, letters, memos, e-mails) and non-routine correspondence (surveys, minutes, project plans, announcements and continuous improvement ideas) with significant narrative.

Composes and proof-reads both routine and non-routine correspondence with attention to details and minimal supervision

Independently prepares responses to requests and/or takes appropriate actions and advises manager of actions taken

Arranges domestic and international travel for trips which may include several destinations

Utilizes the Internet to research information as it relates to support travel itineraries

Independently prepares travel itineraries including all key contact names and numbers

Prepares travel expense reports with minimal supervision

Manage travel visa needs by sending all relevant information to secure required documentation

Proactively manages and coordinates calendar and schedules meetings

Provides administrative support for onsite or offsite meetings to include meeting planning & logistical coordination with people from multiple locations and/or functions; May be required to be physically present to provide administrative assistance at off-site meetings

Troubleshoots equipment issues in conference rooms prior to and during any meetings

Coordinates logistics for outside visitors including schedules, meeting room reservations, etc.

Adept at coordinating meetings using new technologies and is a power-user and training resource for new meeting technologies – video/audit/net conferencing

Supports departmental budgets.

Codes and monitors expenses to budget, resolves budget discrepancies

Creates, processes and follows-up on all invoices and purchase orders in a timely fashion and troubleshoot any issues in a timely fashion.

Takes initiative to simplify systems and processes to eliminate unnecessary work.

Main Qualifications:

At least High School Diploma 

GED (Bachelor's Degree preferred)

Demonstrated ability of at least 2 years of experience with previous executive / high level administrative support experience

Ability to speak and write in Spanish fluently.

Demonstrated proficiency using G SUITE products (gmail, sheets, docs, slides, google meet, etc) ; Concur expense management system; AMEX travel management system; as well as an aptitude to learn other programs as preferred

Adept at coordinating meetings using existing and new technologies

Ability to interface with high level executives

Proven project management skills

Proven continuous improvement and documentation skills

Ability to manage in a fast paced, high volume environment

Ability to work under extreme pressure and deadlines if required

Displays a sense of urgency

Must be flexible and have the ability to multitask

Analytical capabilities and attention to detail

Collaborative nature and team spirit

Strong ability to prioritizes work demands

Self-starter, works well without detailed supervision

 Equal Opportunity Employer

Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Are you interested in working for Colgate-Palmolive? You can apply online and attach all relevant documents such as a cover letter and resume or CV. Applications received by e-mail are not considered in the selection process. Become part of our team. We look forward to your application.

Colgate-Palmolive is a leading global consumer products company, tightly focused on Oral Care, Personal Care, Home Care and Pet Nutrition. Colgate sells its products in over 200 countries and territories around the world under such internationally recognized brand names as Colgate, Palmolive, elmex, Tom’s of Maine, Sorriso, Speed Stick, Lady Speed Stick, Softsoap, Irish Spring, Protex, Sanex, Elta MD, PCA Skin, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Science Diet and Hill’s Prescription Diet. 

For more information about Colgate’s global business, visit the Company’s web site at http://www.colgatepalmolive.com. To learn more about Colgate Bright Smiles, Bright Futures® oral health education program, please visit http://www.colgatebsbf.com. To learn more about Hill's and the Hill’s Food, Shelter & Love program please visit http://www.hillspet.com. To learn more about Tom’s of Maine  please visit  http://www.tomsofmaine.com.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject "Accommodation Request" should you require accommodation.