ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300+ offices deployed throughout the United States and various international locations. ABM’s comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes — from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.

Job Title

Administrative Assistant

Education

High School or GED

Career Level

Staff

Category

Operations

Job Type/ FLSA Status

Salaried Non-exempt

Travel Required

None

Shift Type

Job Description

• Operate a multi-line telephone console to answer and direct incoming calls. Obtain caller's name and forward call to appropriate party. Take messages, as necessary.
• Greet clients, visitors and direct as needed.
• Provide information and assistance to clients/customers in a friendly and courteous manner.
• Additionally, the Receptionist will: answer inquiries, schedule appointments, receive and distribute messages, Fed-Ex, or US Post Office deliveries, monitor central fax machine; will perform other clerical or administrative duties based on the business needs of operation.
• Assist the Project Manager with planning meetings.
• May include other duties as assigned
• Essential Education/Knowledge/Experience includes
• Education: Associate Degree
• Work Experience: Previous Receptionist or Administrative experience is preferred
• Computer skills: Proficient in MS Office
• Communication skills: Excellent customer service skills are essential both on the phone and in person
• Professional business appearance is required for this front office position; highly dependable, flexible, detail-oriented and conscientious; individual must be able to sit for extended periods of time.
• Receptionist duties (included but not limited to):
• Answer telephones and route calls appropriately.
• Greet visitors and direct them to the appropriate waiting area.
• Receive and distribute mail and packages
• Closed Payroll if the payroll ends on weekend: must be available to closed it on Saturday or Sunday
• Adjusting working schedule form previous week for not to hit overtime.
• Submit quality control inspections
• Submit SWOPs, night reports

HR Administrative Duties (included but not limited to):

• Employment Verifications
• Badges
• Places office orders
• Runs BGC
• E-Verify
• 10% - Other
• Special projects and assignments as needed.

Minimum Requirements

• Must have a minimum of 1-2 years’ experience in an administrative/receptionist role.
• Must be fluent in English and Spanish (able to read, write and speak both languages fluently).
• Excellent customer service skills.
• Must be flexible and able to multi-task.
• Excellent time management skills.
• Proficient in Microsoft Office products.