Who we are

At Roche, we believe it’s urgent to deliver medical solutions right now – even as we develop innovations for the future. We are passionate about transforming patients’ lives, and we are brave in both decision and action. And we believe that good business means a better world.

Roche Diabetes Care (RDC) is a pioneer and global leader in the development of blood glucose monitoring systems, insulin delivery systems, and diabetes management systems and services. For 40 years, RDC has been enabling people with diabetes to live normal and active lives and empowering healthcare professionals to manage their patients’ condition in an optimal way.

The Position

To support us on our journey, we're currently looking for a talented Administrative Partner. In this position, you will report directly to Pedro Goncalves, Head of Global Commercial Organization within Roche Diabetes Care. The primary focus of this role is supporting the Head of the Global Commercial Organization as well as the Leadership team with day to day operational and administrative tasks. To be successful in this role, you'll need to enjoy helping others, think ahead and work collaboratively to resolve challenges. You embrace innovative approaches, are comfortable in a growing commercial organization and navigating complexities across multiple stakeholders.  You are creative and adaptable to unique and changing situations and a strong self-starter.

Your key tasks and responsibilities include:

• Highly skilled in Google Suite, you will be managing the shared team drives and complex scheduling requests, across multiple time zones

• Manage relationships with internal and external stakeholders, often with a high level of confidentiality required

• Plan large mid-level, internal meetings, scheduling meetings with external business partners. Oversee preparation and post-meeting needs

• In partnership, manage the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs); ability to manage virtual dynamics of an offsite as well.

• Manage gSites (collect content, distribute information, oversee maintenance)

• Coordinate the collection and implementation of feedback for communications when applicable

• Coordinate logistics of moves (office space management), closely collaborate with administrative space planning lead 

• Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)

• Autonomously maintain department org charts, including real-time tracking of talent flow

Who you are

You’re someone who wants to influence your own development. You’re looking for a company where you have the opportunity to pursue your interests across functions and geographies. Where a job title is not considered the final definition of who you are, but the starting point.

You bring the following skills and competencies:

• You are passionate about the organization and working with people. You are motivated and committed and able to inspire our team oriented towards the values of passion, integrity and courage!

• You have experience in areas of executive administrative assistance, ideally having worked in a global team environment. Experience working with senior leaders/management

• You take pride in smooth processes and efficient deliveries as well as new ways of working. You have an eye for the business with an understanding of business processes 

• You have a Commercial diploma or an equivalent education

• Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members 

• Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome 

• Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information

• Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team

• Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation

• You possess advanced knowledge of available IT systems (ex: cSuite, virtual collaboration tools). You also bring in-depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and you are able to provide instruction or training to others as needed

• Strong spoken and written English, as well as fluency in German